Job Overview:The Events and Facility Coordinator will promote and demonstrate the FirstService Residential Community vision of enhancing neighbor-to-neighbor positive interaction by building of community spirit. This position is responsible for the coordination, implementation, and oversight of creative, customized recreational programming, community events, sponsorships/partnership programs and community volunteer programs in assigned communities. Under general supervision of the Community Manager, the Events & Facility Coordinator assists in and performs planning, scheduling, coordination and supervision of social activities and recreational programs for the University Park Association. Coordinates events and activities, including planning, scheduling and implementing activities in specific program areas; prepares program budgets and monitors expenditures; administers the rental, scheduling, use and maintenance of the halls; and performs other related work as required.Compensation :$25-$29/hrFirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future.Job Responsibilities:
Coordinate and implement customized community events to create a customized and unique community spirit in assigned communities
Ensure accurate documentation for all community program plans, vendor contacts, financial, event summary reports, etc., as required in the standardized format that will direct the activities of the community addendum
Ensure timely and accurate reports to supervisor, property managers, and the association board of directors
Identify, ensure approval, hire, and oversee performance of all vendors for events and programs in accordance with the documented Community Programs strategic plan, including review of all vendor invoices prior to payment
Oversight and maintenance of a vendor database and development of positive working relationships with all community event vendors
Ensure accurate data for the community event calendar for all assigned addendums and update on a monthly basis
Develop positive relationships with cities and other recreational program service providers in assigned communities
Create survey tools and processes to identify local recreational programs and community events of interest to residents of assigned communities
Create and implement customized board-approved sponsorship/partnership policy and programs
Identify and create resources that may benefit strategic partnerships and sponsors to enhance community events and activities in assigned communities
Monitor monthly expenditures of the community recreational programs and events in assigned communities to ensure staying within budget
Provide guidance and support to the volunteer committee(s) related to community events, recreation programs and community outreach activities
Manage and recognize the volunteers in assigned communities
Provide content for website updates and monthly news magazine related to events and recreational programs in assigned communities
Create and implement promotion strategies to ensure timely promotion of events and recreational programs
Continual process of seamless connection between residents, board of directors and FirstService Residential
Assist residents with the distribution of resident identification and association cards, room reservations and general questions pertaining to the Community
Conducts daily inspections of the facility and reports any maintenance needs to the Community Manager for follow through
General administrative functions as needed by the Community Manager and Board of Directors, i.e., venue changes, posting of flyers for clubs, programs and community announcements and general notifications to membership
Apply a pro-active approach to all areas of responsibility and strive for continued improvement and excellence throughout
Must be able to drive to various locations as part of job duties.
Skills & Qualifications:
Public charisma and ability to develop positive relationships
Organizational and time management skills with the demonstrated ability to multi-task
Strong ethical practices
Exercise budgetary knowledge and control for the purpose(s) of executing recreation programs and community events
Demonstrate a community posture that represents FirstService Residential as a leader in our industry for the vision of collaborative partnerships within the community
Ability to think and work independently and as part of a team
Use of good judgment, critical thinking, and business “savvy”
Excellent written and verbal communications
Education & Experience:
College Degree Preferred, equivalent work experiences will be considered.
Committed to continual learning as evidenced by attendance at seminars and industry programs, either as an attendee or as a guest speaker.
Current member of California Parks & Recreation Society is a plus.
Proficient in English
Bilingual Spanish helpful
Physical Requirements & Working Environment:The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to lift 25lbs.
Must be able to stand and exert well-paced ability for up to 4 hours in length.
Must be mobile enough to move around during facility programs or outside events and stand for long periods of time.
Must have finger dexterity including handle, grasp and lift objects and packages and the ability to type/use a keyboard.
The work environment characteristics are normal office conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Consistent and regular attendance required.
Evenings and weekends will be required on occasion.
Overtime may occur based on business needs.
Use of reliable transportation to be able to travel to Regional Offices and other locations, as necessary, throughout State of California will be necessary.
Supervisory Responsibilities:
N/A
Tools & Equipment Used:
Valid California Driver’s License and State mandated vehicle insurance, and registration.
General office equipment
What We Offer:· Medical, dental, and vision plans (full time and part time 30+ hours)· Part time 20+ hours qualify for dental and vision· 401K match· Time off including vacation, sick, and company paid holidays· Pet insurance available· Verizon discount· Tuition reimbursement· Legal services· Free emotional wellbeing and daily life assistance support for all associates· Domestic partner coverage· Health savings account· Flexible spending accountAbout Us : FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.Disclaimer:The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.