Seashore Equities, LLC – A private investment company, Dana Point, CA
Pay rate: negotiable- a broad range, based on experience, work history, background, education, references, presentation, historical performance/success.
(Year-end annual bonus, for performance based accomplishments is a possibility.)
Position detail:
CEO of a privately held, investment company is seeking a caring, easy-going, bilingual Spanish/English speaking Personal/Executive Assistant.
Spanish bilingual is strongly preferred, but not required.
This position could be part or full time, or contract, for the right match. Preferably work is full time, but not required. A part time position, or ‘independent contractor’ for the right applicant, working 10-30 hours a week, four or five days a week, may be a possibility as well.
Start time: Ideally applicants want to begin work at 930am, but 10am to 5pm or 5:30pm is available.
Company purpose summary:
Seashore Equities, LLC is a highly successful, closely held, private investment company. Our online presence is very minimal, on purpose, for privacy reasons. A significant part of our work is providing extensive and detailed property management services to the company’s client portfolio of high-end luxury residential real estate located in: Laguna Beach, San Juan Capistrano, Laguna Niguel, and Dana Point. Properties are within a 12-mile radius of our ocean front Monarch Beach corporate office at the Strand in Dana Point. Our work includes minor or major home remodeling construction and interior design – including furniture, fixtures & equipment.
We provide extensive property management of: landscape, grounds/gardens, yards, swimming pool & spa maintenance, tennis courts, and other indoor and outdoor maintenance, including, furnishing, staging, and housekeeping. This position requires extensive property management skills, and your personal interest/job satisfaction in rounding to properties by assisting and supervising work and services done at each property.
About us:
Our CEO/Owner is 61 years-old, positive, enthusiastic, and highly accomplished. He could have retired many years ago, and “loves to work.” He is very happily married for 38 years, truly blessed! Now an empty nester after the wonderful experience of raising seven children. Five son/daughter in laws, and ten grandchildren. Unlike many people who look forward to retirement, our CEO truly enjoys working, and hopes to work well into his 90s if possible. He serves full time.
Our President and Controller is super dedicated, naturally optimistic, and consistently successful because he is a financial expert! He was worked with the CEO since 2013. He serves full time.
Our independent, licensed, General Contractor since 2010 is caring, thoughtful, and very interior design creative. He is multi-talented and ‘wears many hats.’ He enjoys multi-tasking and manages small- and very large-scale remodeling projects for custom estate properties. He manages/owns his own business and works full time.
Our caring, friendly, kind, courteous Personal Assistant serves full time.
Our Administrative book keeping assistant serves 8-12 hours a month working remotely, providing book keeping, accounts payable and other very important business filings.
Our independent Interior Designer has their own small business and works ‘independent contractor’ providing many design creations and installations.
We also work closely with several highly accomplished independent licensed subcontractors and specialists in: framing, electrical, plumbing, drywall, painting, cabinetry, fine woodwork, detailed interior accents, stone and cement work, masonry, swimming pool construction, as well as many other important specialty trades and subs.
We work with capable handy persons, landscapers, and gardeners.
Additionally, we partner with exceptional independent licensed real estate agents/brokers/professionals who assist us in listing, leasing, and/or selling different parts of the portfolio.
Ideal applicant is: Spanish speaking bilingual Personal Assistant.
More specifics about the position:
CEO and the other work colleagues of our company are seeking a patient, kind, caring, “customer service minded” personal assistant who is compassionate and understanding; one who enjoys providing service.
Seeking person(s) with the personality attributes of: gentleness, patience, and easy going. We seek a colleague who finds personal fulfillment through helping others, has excellent follow through; and friendly, courteous communication skills and task completion. Ideal applicant is personable, thoughtful, has great follow up skills, and enjoys a myriad of diverse duties and services – including some in-depth research and analysis from online data search, to print books and articles.
Seeking someone with: Formal training in customer service, and/or completion of formal Personal Assistant training courses. Ideal applicant will have many years of work with senior Executives and or owner(s) of a large business; or demonstrate in the interview process their abilities to do so. Examples include: applicants who have worked for CEOs or other senior officers, a private high net worth family, or person(s) who are self-employed, retired, or financially independent couple.
Ideal applicant will have professional work and thrives in: Luxury services / Front-desk presentation and greeting experience, and/ or concierge experience at a luxury resort/hotel (examples: Ritz Carlton, Montage, Waldorf Astoria, etc.). Our ideal applicant will have provided and demonstrate their own professional satisfaction in serving guests of high-end Michelin, Forbes, or other five-star rated hotels or luxury resorts, five-star restaurants, or Country Club type of employment. If you have not worked in any of these settings, but aspire to, and enjoy providing excellent personal service, thank you! These are the characteristics and professional skill sets required.
Our company is in an exciting growth mode. It is very successful! We are pleased and excited to keep up with the fast growing opportunities for our excellence.
We strive for a wonderful time at work and we truly enjoy what we do! The hours and days fly by for us at our amazing company! This is an outstanding organization - - where care and kindness towards one another are the foundation to our success.
This position requires a Personal Assistant who enjoys finding, hiring, and monitoring persons who care for luxury homes and the many very important work items done at each location. Rounding to the luxury properties in a company vehicle on a weekly and/or daily basis is routine.
We seek someone who is courteous, kind, patient, and genuinely enjoys working in a ‘service oriented’ role to assist the CEO, his large and growing family, and our outstanding team. We seek ‘service minded’ individual(s) who enjoy serving.
Daily duties include but are not limited to: extensive shopping online, note taking and follow through; studying for ways to find, search for, and make the lowest price purchases on line; and/or returns. Personal and professional shopping for CEO and other company executives, and the pick-up and drop off of many items for property remodeling. This position requires daily routine shopping for various items at Amazon, Costco, and other on line website shopping.
Basic office clerical work, typing, scanning, filing, traditional accounts payable with paper and electronic check write, online banking, basic book keeping, and again - extensive online shopping.
A company car will provided for independent rounding of rental properties to check on them, and help assist in the maintenance of them.
Personal Administrative work includes: Careful monitoring and processing of highly important incoming and outgoing documents and correspondence. Routine services via U.S. mail, Fed Ex, UPS. Desk work includes but is not limited to: Digitizing and electronic scanning/filing of various bills, receipts, accounts payable, legal-documents, and careful computerized bookkeeping and recording. Very basic book keeping skills are required. Personal Assistant is provided their own private office, lap top and/or desk top computer(s) and printer at our corporate office.
Ideal candidate has five or more years of experience as a personal, and/or executive, administrative assistant to high-level executives (but it is not required).
Assistant(s) may be required to routinely drive for, or with, one or more executives to and from real estate properties in company vehicle(s), and to other business locations, including rare airport drop off and pick up, and other driving for company or personal drop off pick up of items or persons. Ride share from time to time in a company vehicle is so one or more executives can work, review business papers, work on lap top computer, or iPad, while riding, and/or make many phone calls, to increase productivity.
Position requires shopping for food in person and on line as our company provides a lunch meal option (at company expense) for all employees most days, M-F. Each person’s Lunch meal is on a controlled company stipend dollar amount for reasonable budgeting purposes – at the company’s discretion. Food is purchased by you our personal assistant, at the beginning of the week for employees. Purchasing ready to eat healthy foods from Trader Joes or similar weekly. We routinely have Trader Joe’s ready-made salads, sandwiches, and/or fridge or frozen food items to enjoy for lunch three-five times a week. (One very important explanation: CEO does not drink any coffee, and experiences nausea from the aromas of near-by coffees. A coffee maker/pot is not kept, permitted or used in our offices.) Light food prep and clean-up is required. If you enjoy food prep and cooking this is very meaningful! Light food prep and cleanup is often required daily. Ideally, we seek a Personal Assistant who loves cooking/food prep, cooking/baking for themselves and others, and assisting in the prep and serve of lunch meals.
Routine shopping for various kinds of services, products, gifts, etc. Some occasional shopping for : travel, airline tickets, rental car reservations, dinner reservations.
Ideally an assistant would be bilingual in both English and Spanish so they can easily communicate with our highly valued, and highly important Spanish speaking personnel.
Assistance in the scanning and evaluation of applicants for potential leasing of rental home properties, both short term and long, and/or preparation for the sale of residential properties.
Ideal applicant truly enjoys assisting the company and CEO with its business models and plans, and/or his needs, and growing family needs.
Qualified applicants must possess excellent organizational skills and follow up skills.
Company is closed on Saturdays and Sundays.
Compensation: This position is currently paid by hourly wage, non-exempt. However, based on capacity, ability and administrative skills/management skills it may be salaried if applicant has extensive managerial experience, accepts more managerial duties, and then qualifies based on state and/or federal labor law. Independent contracting is a viable possibility as well.
Wage or salary combined with good employee benefits may be offered based upon, but not limited to: background, and/or experience, and/or education or other training, and/or references. Health Insurance, Dental, eye and other insurances provided based on applicants requests.
Starting Wage is negotiable, based on but not limited to: work history, ability, years of experience in this position, education, background, capacity, and references.
Benefits:
Medical, dental, and vision insurance may be offered at the time of hire for full time in accordance with our company employee handbook. This insurance normally becomes available on the 90th day of employment. The company offers a sophisticated, high quality HMO or PPO health plan through United Health Insurance. Shared expense is based on the plan selection. Our company paid portion will be explained in more detail if interviewed. United Health care plan offers a reliable choice of quality health care service, some of which may be at the employee’s increased expense based on the employee’s choice of coverages and/or product selection. Highly important note: If health insurance is not needed or wanted, a higher wage (salary) for this position may be negotiated.
Holiday Pay, Vacation Pay, Unpaid Time Off, Bonus Pay as follows:
Seven paid holidays annually.
Vacation pay: one week accrued paid vacation (five days) after the first year of employment. Two weeks of paid vacation (10 days) after five years of employment. After five years: Potential for up to three, even four weeks of annual paid vacation based on: longevity and outstanding work performance (at the company’s discretion).
Reasonable “Time off without pay” is a routine possibility with enough proper notice – at the company’s discretion. Our company encourages time off without pay, so long as enough notice is provided – usually one week advance notice at a minimum.
Performance Pay:
We are also a partially ‘performance based’ bonus compensating company with potential bonuses paid randomly at year end based on special accomplishments and/or readily measurable ‘extra-mile’ contributions performed by the employee - at the company’s sole discretion.
Work Schedule as stated above: M-F, six to eight-hour shift with two ten minute breaks, a thirty minute to one-hour lunch break based on the company and its executives work schedule, particularly the CEO’s, work schedule. Routine start time, with some rare exceptions is 9 or 9:30 AM – to 5:15, or 5:30 PM with a 30-minute lunch break. If preferred, a one-hour lunch break is optional, and/or required; the finish time would then be thirty minutes later if preferred and can be accommodated by the company. Lunch often fluctuates from 30 minutes to one hour at the based on the daily work schedule. However, This position may also be part time, and/or contract, based upon a mutually agreeable timeframe and weekly schedule.
Office: Work Location: Dana Point, Monarch Beach, CA 92629
You must provide your own transportation to and from the company office in Dana Point.
Seashore Equities is an equal opportunity employer.
Please email your cover letter and resume to [email protected].
We generally interview potential candidates initially through Zoom, or other digital online interview presentation(s) to save travel time and interview time for applicants, and the company.