A local organic produce company in San Juan Capistrano is seeking an Administrative Assistant to join their small team. This role is responsible for fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations and filing. The ideal candidate will have software skills, internet research abilities and strong communication skills.
This is a full time, temp to hire opportunity, with pay starting at $19-$22/hour. The hours are 7am to 3:30pm.
Administrative Assistant Responsibilities:
Data Entry- sales orders, purchase orders and expense reports
Invoicing in accounting/finance system
Input and issuing of credit memos
Accounting duties, including:
deposit checks
remittances
aging report
gathering invoices to be paid
Administer food safety certificates, audits and organic certificates
Set up new customers and vendors in computer system
Coordinator freight and tracking inventory
Implement and monitor programs as directed
Generate memos, emails and reports
Maintain office supplies by checking inventory and ordering when needed
Respond to questions and requests for information
Answer incoming calls and assume receptionist duties when needed
Administrative Assistant Qualifications:
3 to 5 years of related experience
Bachelors degree preferred
Must be proficient in basic mathematical concepts
Strong verbal communication, reading comprehension and writing skills
Benefits (once hired by the company):
5 paid sick days
40 hours vacation time
Medical, Dental and Vision insurance
401(k) matching up to 5%
If interested, please email your resume to [email protected]