Receptionist –2+ years’ experience
Call & Jensen, an Orange County law firm established in 1981, seeks an experienced, knowledgeable Receptionist to work in person at our beautiful and modern Newport Beach office. Our Firm services some of the country’s largest and most recognizable corporations, as well as younger and up-and-coming companies.
We seek staff who truly enjoy being of service to coworkers and clients and derive great personal and professional satisfaction from our Firm’s success.
Responsibilities:
Open and close the office each day.
Greet internal staff and visitors with a professional, cheerful demeanor. You are the face of the firm for our guests!
Prepare for meetings, depositions, and events by setting up conference rooms, routing visitors, providing parking validations, and anticipating needs before they arise.
Process and distribute daily mail, including scanning voluminous documents to legal assistants.
Order office supplies, snacks, drinks, and kitchen supplies.
Print and make copies of documents as requested.
Create PDFs from receipts for expenses on firm credit card and enter in banking portal.
Respond to internal staff and client inquiries and requests for assistance with a helpful, courteous attitude and mindset.
Circulate weekly conference room calendar reservations.
Accept all deliveries, including FedEx, UPS, Array, etc.
Order and distribute parking validations.
Route all incoming telephone calls and voicemails.
Provide backup support to the Admin and Accounting teams when necessary.
Experience:
This position is 100% on site, with no remote availability. Candidates must bring a minimum of two years of reception experience. Associates degree is required; Bachelors degree is preferred. The ideal applicant has law firm experience, but a history at other service-oriented businesses is appreciated. Competency in Adobe and Outlook is expected, and experience with scanning documents and operating office equipment, such as copiers and mail processing machines, is a huge plus. If you work well under pressure, if you can keep an office running smoothly, and if you work best in a fast-paced environment, we want to talk to you!
Culture and Environment:
Our growth-minded, respectful and flexible teams have been built and sustained over decades. We carefully select employees who truly enjoy their work and value our success.
We provide equal employment opportunities to all applicants and employees without regard to race, religion, color, gender, creed, marital status, national origin, citizenship, age, sex, physical disability, medical condition, veteran status, pregnancy, sexual orientation, or any other classification protected by local, state, and federal employment discrimination laws. This policy applies to all aspects of employment including hiring, job assignment, compensation, promotion and demotion, benefits, training, and termination of employment.
If you are interested in joining our stellar group, please send us your resume and your response to these two requests: (1) describe your five-year goals and (2) tell us about your most impactful professional experience.
Job Type: Full-time, 8 hours per day
Salary Range: $23-26 an hour, depending on experience
Hours: 8:30 am to 5:00 pm (with a 30-minute lunch) OR 8:00 am to 5:00 pm (with a 60-minute lunch). On occasion, you will be asked to work late on special projects or during busy times, but most workdays will last 8 hours.
Benefits:
401(k) with match
2-3 weeks’ vacation per year depending on length of employment
5 sick days per year
Health, dental and vision insurance
Discretionary annual bonus
Staff appreciation events
Gym Membership
Term life insurance
Disability benefits