Intro: Are you a creative, passionate, and driven individual looking to grow your career in a supportive, team-oriented environment? A local Homeowner Association Management Company is seeking someone like you to join our team as an Escrow Representative for the next three months with the possibility of full-time!
With over 45 years of leadership in the HOA property management industry, we are committed to enhancing the quality of life for the communities we serve. Our success in HOA management is built on long-standing client relationships, responsive community support, and a strong understanding of the unique needs of homeowners' associations. We pride ourselves on delivering exceptional service to the communities we manage. Now, it’s your turn to build your future in this rewarding and dynamic industry.
Overview:
The Escrow Representative plays a critical role in managing the documentation and communication between title/escrow companies, homeowners, real estate agents, and internal departments during the sale or refinance of properties within our managed communities.
Duties:
· Process and respond to all escrow demands and related documentation requests within required timeframes.
· Coordinate and provide accurate HOA documents (e.g., CC&Rs, budgets, minutes, insurance certificates, etc.) for property transfers and refinancing.
· Ensure compliance with state laws (e.g., Davis-Stirling Act in California) and internal policies regarding disclosure requirements.
· Manage incoming escrow requests via portals, email, and phone; maintain records and tracking of transactions.
· Liaise with title/escrow officers, real estate agents, and homeowners to ensure a smooth transaction process.
· Calculate and confirm account balances, transfer fees, and HOA dues.
· Maintain accurate records of all transactions and escrow-related correspondence.
· Support accounting departments as needed for property ownership verification and delinquency status.
· Assist with the onboarding and offboarding of homeowners post-transaction.
Experience:
· High school diploma or equivalent
· 1+ years of experience in escrow, title, or HOA management preferred.
· Strong knowledge of escrow processes and HOA governing documents.
· Excellent communication and organizational skills.
· Attention to detail and ability to work under pressure with tight deadlines.
· Proficiency in Microsoft Office Suite and escrow platforms (e.g., HomeWiseDocs, CondoCerts, etc.).