Job Title: Advanced Bookkeeper or Full Charge Bookkeeper
Responsibilities:
1. Maintain Accurate Financial Records
2. Record day-to-day financial transactions
3. Maintain general ledger accounts
4. Monitor and review accounting discrepancies and resolve them in a timely manner
5. Prepare Monthly and Year-End Tax Financials in accordance with CFO directives, ensuring accuracy and compliance.
6. Manage and process payroll accurately and on time for employees by calculating wages, deductions, and taxes.
7. Workman's Comp Audits: Conduct audits related to Workman's Compensation, ensuring compliance with regulations and accurate reporting.
8. Administrative Support: Provide administrative support to the CEO and other team members as needed, including scheduling, document management, and correspondence.
9. Manage Accounts Receivable and Invoicing
Skills:
1. Demonstrate a deep understanding of Generally Accepted Accounting Principles (GAAP), accrual accounting methods and IRS/State tax regulation to accurately record financial transactions.
2. Full understanding of the normal debit or credit balance of Assets, Liabilities, Equity, Expenses, and Revenue.
3. Proficient in Excel: Utilize advanced Excel skills to manipulate and analyze financial data, create reports, and streamline processes.
4. Expense and Accrual Management: Proficient in managing expenses and accruals, understanding how cash flows impact accruals and vice versa. In Quickbooks, be able to identity quickly, through reports, which accounts have accruals, if they are still needed that month, and be able to identify if one is missing.
5. Strong expertise in payroll and human resources procedures, emphasizing the accurate recording of payroll expenses at the time they are earned rather than when they are disbursed. Payroll functions are seamlessly managed within QuickBooks, complemented by employees tracking their hours in there as well. Hours worked are meticulously logged per job, and corresponding expenses are accrued on the Balance Sheet. Each payroll cycle necessitates meticulous manual input against individual jobs. Special tracking in this process is required.
6. Unearned Revenue Management: Ability to manage Unearned Revenue accounts, understanding the debit/credit dynamics when jobs are shipped, and revenue is recognized.
7. Customer Invoicing: Experience in manual monthly invoicing, personalized to meet customer preferences, while ensuring accuracy and timeliness.
8. Accounts Receivable Collections: Ability to effectively manage collection, ensuring timely payment and resolution of outstanding balances.
9. Deposit Management: Proactively manage various types of customer deposits (e.g., rental, security deposit, unearned revenue), and alerting management via email.
10. Sales Tax Compliance: Familiarity with researching and navigating different state sales tax regulations to ensure compliance and accurate reporting.
11. Concur software and Amex Reconciliation: Ability to reconcile Amex transactions in the software Concur, ensuring accuracy and completeness of financial records.
12. Proficient in using advanced features of QuickBooks such as projects, locations, and classes to track income and expenses by different segments of the business.
13. Understanding of the 1099 process and tracking the proper accounts in Quickbooks for a seamless operation
Qualifications:
1. Problem Solver: Proactively identify and resolve accounting issues, discrepancies, and inefficiencies, demonstrating strong problem-solving skills.
2. Attention to Detail and Accuracy: Maintain meticulous attention to detail and accuracy in all financial transactions and reporting.
3. Approach accounting tasks with a focus on managing entries comprehensively, not just balancing accounts, to ensure accurate and meaningful financial data.
4. Create Standard Operating Procedures for information flow (How, When, & Why).
5. Accounting degree preferred, but not required.
This position requires a proactive and detail-oriented individual with a strong understanding of accounting principles and the ability to effectively manage various financial tasks. The ideal candidate should be motivated to learn new accounting concepts and technologies while prioritizing efficiency and accuracy in their work.
Beyond day-to-day tasks, an advanced Bookkeeper actively seeks opportunities to enhance the efficiency and accuracy of financial record keeping processes. They stay abreast of advancements in accounting technology and best practices, leveraging automation and digital tools to streamline data entry, reconciliation, and reporting tasks. Through ongoing professional development and process refinement, they contribute to the continuous improvement of financial record keeping practices within the organization.
Benefits:
401K Matching
Health Insurance
Dental and Vision Insurance
Company Culture:
Located in Costa Mesa, our team advances the world cutting edge technology in the medical device, aerospace, semiconductor and biotech industries by supporting high quality laboratories and cleanrooms. We focus on developing our team members in their unique gifts to become the strongest version of themselves. Our values are People First, Excellence and Innovation.