Position Summary
We are looking for a professional, detail-oriented receptionist to provide front desk coverage and administrative support across multiple affiliated companies. This role involves managing a multi-line phone system, greeting clients, scheduling meetings, and assisting with clerical tasks.
Key Responsibilities
Greet clients and visitors with a friendly and professional demeanor
Answer, screen, and direct incoming calls for several affiliated businesses
Accurately take and deliver messages to appropriate team members
Schedule and manage the use of conference rooms
Perform clerical tasks such as data entry, scanning, copying, and filing
Organize and maintain both paper and electronic client files
Assist with client check-ins and scheduling appointments
Monitor office supplies and notify staff when restocking is needed
Maintain cleanliness and order THROUGHOUT THE OFFICE.
Qualifications
Previous experience as a receptionist or administrative assistant preferred
Excellent verbal and written communication skills
Ability to manage multiple phone lines and prioritize tasks efficiently
Professional appearance and a positive, courteous attitude
Strong attention to detail and accuracy in data entry and message taking
Proficient with Microsoft Office and able to learn firm systems
Experience with scheduling tools and document management is a plus
To Apply
Please submit your resume and a brief cover letter to [email protected].