Executive Assistant

Description We are seeking an Executive Assistant in Mission Viejo, California, to support our strategic initiatives and business operations. In this role, you will be instrumental in leading internal and external projects to completion, driving accountability, and supporting daily operations. This position provides an opportunity to work in a dynamic environment that emphasizes strategic decision-making, operational processes, and performance tracking. This role offers a contract to hire employment opportunity. Responsibilities: Lead and support initiatives and projects to scale operations and provide timely access to information by executive team members. Analyze operational key performance indicators (KPIs) to identify and communicate risks, opportunities, and recommend/implement action plans to improve business performance. Identify and implement process improvement initiatives, including process mapping, risk/opportunity identification, and change management. Lead and support internal and external projects to support business growth by developing and managing project scope, schedule, resources, monitoring risks and facilitating communication between team members and stakeholders. Drive accountability by executing key project activities and managing teams. Monitor project progress against targets and milestones, communicate project status to stakeholders, and develop and maintain formal reports when required. Implement change management to support the transfer of project deliverables to operations, such as facilitating training on new processes, tools, and methods. Utilize various skills such as Concur, CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, About Time, Calendar Management, Correspondence, C-Suite, and Documentation. Requirements Proven experience as an Executive Assistant or similar role. Proficient in Microsoft Office Suites including Microsoft Excel and Microsoft Outlook. Familiarity with Concur Expense Management system and CRM platforms. Experience with About Time project management software. Exceptional ability in Calendar Management and scheduling appointments. Strong skills in drafting and managing correspondence. Familiarity with C-Suite level support and interaction. Ability to create and manage documentation in a structured and systematic manner. Excellent interpersonal and communication skills. Strong organizational skills with an ability to multitask and prioritize. High level of discretion and confidentiality. Demonstrated problem-solving skills. Ability to work independently and as part of a team. Bachelor's degree or equivalent experience in a related field. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .