Ingenious Asset Group, Inc., is a fast-growing boutique property management firm based in Encino and is seeking an experienced Office and Operations Manager to join its team. Ingenious Asset Group offers full-service property management and real estate brokerage services across all asset classes throughout Southern California.
This is NOT an entry-level position. APPLICANTS WITHOUT A MINIMUM OF 5 YEARS EXPERIENCE IN OFFICE MANAGEMENT WILL NOT BE CONSIDERED.
Responsibilities:
Directly oversee/manage a set or group of properties
Supervise other Multi-Site Property Managers
Maintain constant tenant relations, vendor management, building inspections, rent collection, prepare operating expense reports and billings, monthly operating and financial statements, and annual budgets
Oversee and organize general office operations and procedures
Oversee the daily workflow of the property, including maintenance
Oversee accounting and ensure financial/owner reports are completed and sent to owners on time
Correspond with the property owners as necessary, and as directed by the President
Manage and update Company policies as necessary
Recruit, interview, hire, supervise, mentor, train/onboard, and coach office staff and delegate assignments to ensure maximum productivity and efficiency
Handle discipline and termination of employees in accordance with company policy
Coordinate Company’s IT and office equipment requirements
Provide constructive and timely performance evaluations in accordance with company policy
Organize company events and conferences as directed by the President
Other related duties as necessary for smooth functioning of the Company
Technical Skills:
Computer literacy and proficiency in Microsoft Office is must
Appfolio, or any other property management software experience preferred
Tech-savvy required with use of Google cloud platform and other technology
Professional and Other Requirements:
Must have a MINIMUM of 5 years of property management and office management experience
Must have an outgoing, energetic & positive attitude
Punctual & reliable
Excellent verbal and written communication skills.
Bi-lingual (English-Spanish) preferred, but not required.
Excellent organizational skills, detail-oriented and able to follow systems, policies and procedures
Excellent interpersonal and customer service skills.
Strong analytical and problem-solving skills.
Team player with excellent leadership skills.
Self-motivated & able to work independently, prioritize duties, manage time efficiently, and multi-task.
Ability to function well in a fast-paced and at times stressful environment.
Must have valid driver’s license and automobile insurance.
Microsoft Office: 5 years (Required)
Property management software: 2 years (Preferred)
Google Suite: 1 year (Preferred)
Google Docs: 3 years (Preferred)
Compensation:
Starting annual salary: $50,000.00 - $60,000.00 per year, based on experience
Performance-based bonuses
50% paid medical, dental and vision insurance
Company matching 401K
Paid vacation time, sick time & company holidays
Paid cell phone
Generous gas allowance
This is a FULL-TIME position and may require overtime work on weekends, as necessary.
Employment is contingent on a credit and background check. A drug test may be administered.
HOW TO APPLY: Email your cover letter and resume with "Real Estate Office & Operations Manager" in the subject line.
APPLICANTS WITHOUT A MINIMUM OF 5 YEARS EXPERIENCE IN OFFICE MANAGEMENT WILL NOT BE CONSIDERED.
Equal Opportunity Employer