Position Overview: We are seeking a dedicated and trustworthy Personal Assistant to provide comprehensive support to an entrepreneur. The ideal candidate will handle a variety of personal and professional tasks, ensuring the smooth functioning of daily operations while maintaining utmost confidentiality and discretion. The Personal Assistant will play a pivotal role in managing the entrepreneur's commitments and enabling them to focus on their business ventures.
Responsibilities:
1. Personal Management:
Efficiently manage personal tasks including travel arrangements, reservations, legal matters, and other errands.
Complete assigned tasks on a weekly basis, ensuring follow-up until completion.
Maintain a tracking system for bills, payment due dates, and facilitate timely payments.
Liaise with the entrepreneur's CPA to provide necessary documents and ensure timely filing.
Handle random banking tasks and manage certain automatic payments.
2. Distraction Management:
Identify and mitigate daily distractions that could hinder productivity.
3. Scheduling and Appointments:
Schedule appointments and manage the entrepreneur's calendar.
Coordinate meetings and events, ensuring optimal time management.
4. Financial Management:
Pay credit card bills and miscellaneous bills promptly.
Create and maintain an organized tracking system for bill due dates.
Manage automatic bill payments and ensure accuracy.
5. Communication and Reporting:
Communicate with the entrepreneur on a regular basis to discuss priorities and tasks.
Provide a daily completed to-do list.
Manage personal emails and handle correspondence as needed.
6. Logistics and Errands:
Collect home mail and PO Box mail.
Handle various office duties, including email communication, scanning, mailing, and supply management.
Order necessary items from Amazon on a weekly basis.
Arrange for dry cleaning drop-offs and pickups.
7. Travel Coordination:
Make travel arrangements, including flights, accommodations, and itinerary planning.
8. Special Projects:
Assist with one-time personal projects as assigned.
9. Automobile and Home Maintenance:
Coordinate car wash appointments for the entrepreneur's vehicles.
Assist with food shopping and other errands as required.
Characteristics & Qualifications:
1. Character:
Demonstrate loyalty, honesty, and deep trustworthiness.
Handle sensitive and private information with the utmost confidentiality.
Commit to honoring and respecting the entrepreneur's privacy.
2. Personal Values:
Embrace kindness, positivity, and good karma.
Exhibit a strong commitment to personal growth and goal achievement.
3. Requirements:
Provide references attesting to trustworthiness and integrity.
Exhibit a long-term mindset towards the position.
Possess a college education, clean criminal history, and strong references.
4. Skills and Qualities:
Display exceptional organizational skills and attention to detail.
Prior experience in office work is essential.
Show proficiency in using technology and learning new programs quickly.
Work well in a team environment and value collaboration.
5. Responsibility and Proactivity:
Take initiative and demonstrate a sense of urgency in a fast-paced setting.
Maintain professionalism and a positive demeanor under limited supervision.
6. Vehicle Requirements:
Possess a valid driver's license, auto insurance, and a safe driving history.
If you are a motivated and organized individual who values discretion and is dedicated to supporting the success of an entrepreneur, we invite you to apply for this position. Your role as a Personal Assistant will be integral to the entrepreneur's daily operations and long-term aspirations.