We are looking for a highly effective Personal and Executive Assistant who is dedicated and supportive to act as the right hand for our ownership team, assisting with the professional needs of managing a vibrant organization. This is a distinctive, impactful position that combines executive-level administrative tasks with personal support and organizational coordination. The perfect candidate will possess outstanding organizational abilities, emotional intelligence, strong analytical skills, and a profound commitment to integrity and discretion.
Key Responsibilities
Executive & Organizational Support
Carry out a wide array of highly sensitive, confidential, and proprietary administrative tasks.
Organize family logistics, encompassing personal travel, both within the country and abroad.
Execute general administrative responsibilities.
Oversee the planning of events, which includes but is not limited to annual meetings, holiday festivities, and specialized training sessions.
Plan and implement awards and tenure recognition.
Communicate with vendors and coordinate repair service scheduling.
Provide assistance with personal items for the owner.
Oversee the management of executive office space.
Manage special vendor relationships.
Support the team with new store construction.
Create and circulate documents such as leases and notes.
Manage document storage effectively.
Required Qualifications
Exceptional multitasking and time management abilities, with a knack for prioritizing tasks
Effective communication and relationship management skills at every level
High emotional intelligence, along with discretion and solid decision-making capabilities
Robust organizational and project management skills
Carry out administrative tasks such as handling phone calls, coordinating meetings, preparing reports, creating presentations, and drafting correspondence for signatures, etc.
Preferred Traits
Friendly, welcoming, gracious, and focused on service
Composed in stressful situations, insightful, and proactive in addressing needs
Reliable, trustworthy, and dedicated to maintaining confidentiality
Devoted and supportive of our family
Submit your resume