Company Video:
https://youtu.be/TZ4b1FF8kFU?si=YbaLCQNk5r8lcnEq
POSITION AVAILABLE:
Executive Assistant to the CEO
Whitaker Dog is looking for an Executive Assistant to the CEO who strives to anticipate needs, keep things running smoothly and clear the path for our CEO to do their best work. As the Executive Assistant to the CEO, you will be responsible for managing a highly complex calendar, organizing travel arrangements, and supporting the CEO on internal and external priorities. You will cultivate relationships with the management team, customers, board members and others while supporting the CEO with everything from strategic to routine tasks. In this role, you will have the opportunity to work with a passionate team and be a part of a successful, fast-growing, startup that is having a positive impact on the dog daycare and dog training.
Responsibilities - Executive Assistance to the CEO
-Assist with taking calls from all departments, from operations to sales.
-Assist with hiring new virtual staff members for other departments.
-Proactively manage an extremely active calendar including the coordination of meetings, scheduling of appointments, and screening of meeting invitations.
Screen, manage and prioritize email or phone communications efficiently.
-Ensure the CEO’s schedule is diligently followed and respected, providing accessibility to the CEO while also enabling them to get things done.
-Book all travel and accommodations for business travel and provide clear itineraries to support business trips.
-Provide a strong bridge between internal staff and the CEO to maintain credibility, trust, and support.
-Participate in internal and external meetings to assist in agenda preparation, note-taking, and the circulation of notes following meetings.
-Execute potentially confidential administrative duties involving Excel, Word and PowerPoint including typing letters, creating/updating spreadsheets, preparing professional notes to circulate broadly, and building presentations and other content.
-Build strong relationships and maintain professionalism while engaging with employees, candidates, customers, investors, -Board Members and others directly and on behalf of the CEO.
-Prepare and set up virtual meetings.
-Organize company files and data.
-Assist with social media calendars and timely posting.
-Organize incoming leads for sales department
Responsibilities - Personal Assistance to the CEO
-Manage personal appointments and calendar.
-Support travel bookings and accommodations for personal travel.
-Assist in other personal tasks, as requested.
Qualifications
-Must speak and write in near-perfect English (your CEO and majority of company does not speak spanish)
-Bachelor’s degree or equivalent
-A minimum of two years of experience supporting C-level Executives
-Strong Microsoft Office and Google Suite skills
-Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly
-Excellent attention to detail and accuracy
-Ability to maintain confidentiality and discretion in handling professional and personal sensitive information, documents, and discussions within and outside the organization
-Ability to cultivate productive working relationships across the company
-High level of judgment as it relates to communication and prioritization with other executives, both internal and external
-Ability to operate with a sense of urgency on a daily basis
Additional Requirements
-Prolonged periods of sitting at a desk and working on a computer
-Must be willing to work extended hours across evenings and weekends, as needed, for high priority requests (there is no expectation of 24/7 work)
Not Required but beneficial:
-Photo/Video editing experience
-Owns apple iphone or apple computer for quick media transfers
-Social media skills
-Interest or knowledge of sales processes
-Interest or knowledge of the dog care industry
Please Prepare the following:
1. Submit 2-3 minute video(in english) introducing yourself and explaining why you would be a great fit for this role.
2. Updated CV.
If interested, send Items above to email address [email protected]. Include “Qualified Candidate” in the email’s subject line.