We are looking for a dedicated and detail-oriented Assistant to join our team in our property management company! This is an exciting opportunity to support the Regional Property Manager with essential administrative tasks across our property portfolio.
Responsibilities:
Communicate regularly with Property Managers and the Regional Property Manager regarding property-related issues, ensuring timely updates and effective resolutions
Draft and manage legal documents, notices, and correspondence (e.g., three-day notices, memos, letters)
Support eviction procedures by preparing necessary documentation and coordinating with legal teams as required
Maintain and process accurate records for rental applications, leases, and tenant files
Complete weekly reports for property owners, ensuring accuracy and up-to-date information
Submit vendor estimates and review purchase orders for accuracy and completeness
Enter and manage data using property management software such as AppFolio or RealPage
Track and meet deadlines for inspections, compliance requirements, and internal reporting
Provide training and procedural updates to on-site Property Managers as needed
Investigate and resolve tenant complaints professionally and efficiently
Provide general administrative support to the Regional Manager and property management team to ensure smooth daily operations
Perform other related duties as assigned to support the success of the property portfolio
Qualifications:
1–2 years of experience in property management or office administration.
Familiarity with lease agreements and Fair Housing laws is a plus.
Strong written and verbal communication skills
Excellent organizational and time-management skills
Experience using AppFolio, RealPage, or similar property management software preferred
Comfortable managing multiple administrative tasks in a fast-paced office environment
We are an Equal Opportunity Employer.