Description JOB TITLE: Executive AssistantDEPARTMENT: AdministrationEMPLOYMENT TYPE: Full-TimeLOCATION: Los Angeles, CAREPORTS TO: Senior Executive AssistantPosition OverviewThe Executive Assistant plays a key role in providing administrative and operational support to executives while ensuring smooth daily operations. This position requires strong organizational skills, attention to detail, and the ability to handle confidential information. The role involves managing schedules, travel logistics, project coordination, event planning, and various administrative tasks while working collaboratively with both internal and external stakeholders.Key ResponsibilitiesThe following is a general outline of core duties:Administrative Support:
Maintain and organize executive calendars by scheduling meetings and prioritizing appointments.
Coordinate meeting logistics, including preparing materials and ensuring readiness.
Process expense reports while adhering to company policies.
Act as a point of contact for meeting participants and provide communication support.
Travel Planning:
Arrange domestic and international travel, including transportation and accommodation.
Troubleshoot travel-related issues and ensure executives have necessary travel documents.
Project & Event Coordination:
Plan events, conferences, and meetings, managing logistics and details.
Track project timelines and provide regular updates to stakeholders.
Data and CRM Management:
Update and maintain accurate records in CRM platforms like Salesforce.
Incorporate meeting notes, client information, and perform routine data audits
Other Duties:
Develop professional reports, presentations, or materials, ensuring brand consistency.
Contribute to office operations as needed, including backup support for team members.
Experience:
5+ years as an Executive Assistant or in a similar administrative role supporting leadership.
Proven ability to manage complex schedules and travel arrangements.
Familiarity with CRM tools, preferably Salesforce.
Core Competencies:
Proficiency in Microsoft Office Suite (Outlook, PowerPoint, etc.).
Basic skills in graphic design or presentation software are a plus.
Strong organizational, multitasking, and time-management abilities.
Excellent verbal and written communication.
Ability to work independently and adapt in a fast-paced environment
Requirements
The candidate must have experience supporting fast paced sales teams. Experience in using Cisco Webex Meetings is required for coordinating online meetings and webinars. The applicant should be adept at using Concur for travel and expense management. Proficiency in CRM is essential to ensure effective customer relationship management. The applicant must possess strong Calendar Management skills for scheduling and organizing meetings, appointments, and events. Excellent Communication skills are required to interact effectively with team members and clients. Ability to manage Conference Calls is necessary for seamless remote communication. The candidate must be skilled at handling Correspondence, including emails, reports, and other forms of business communication.TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .