Please submit applications for this position using the following link: https://careers-anothersource.icims.com/jobs/101562/accounts-payable-manager-cal-state-la/job?mode=job&iis=SOURCE&iisn=Craigslist
Another Source’s client, California State University, Los Angeles, is recruiting an Accounts Payable Manager to join their One-Stop Financial Services team.
California State University, Los Angeles (Cal State LA) is one of 23 campuses within the California State University system. As a federally recognized Hispanic-serving (HSI) and Asian-American, Native American, and Pacific Islander-serving institution (AANAPISI), Cal State LA recognizes the transformative power of education and embraces its duty to identify and serve the needs of all its students. The University is committed to creating a community in which a diverse population of students, faculty, and staff can thrive.
Learn more about California State University, Los Angeles here: https://www.calstatela.edu/about
Cal State LA Benefits - https://www.calstatela.edu/hrm/benefits
One of the big WOW's is that this position accrues 16 hours of vacation per month. That's 5 weeks of vacation per year in addition to the 13 paid holidays and 8 hours accrued per month of sick leave.
The Accounts Payable manager is responsible for providing leadership and overseeing the day-to-day functions in the cross-functional services area of payments, campus travel, business transactions, including accounts payables, for the campus community.
The anticipated hiring salary is $60,000-$80,000 annually.
How your time with likely be spent:
Management and Supervision (60%)
Set the strategic vision developing annual goals/objectives for the Accounts Payable services and for the university in relation to providing the most effective business financial services in the most efficient manner possible.
Manage all personnel functions for employees in the office related to recruitment, training, assignment of responsibilities, supervision and evaluation of 8 full-time staff. Ensure adequate coverage in daily operations that include in-person, phones, email, and other processes by establishing work priorities, assignments, and deadlines for staff.
Ensure accurate and timely payments including wire transfers, procurement cards, travel cards, checks and electronic payments.
Review and approve all control groups (group of vouchers). Verify there is a payment request for each voucher, and that the payee name and dollar amount match the paperwork. Approve the groups in time for check run printing.
Supervise 1099 misc tax form process by ensuring the forms are mailed to vendors and electronic files are submitted to the IRS by the annual January 31st deadline.
Oversee the Concur travel system and associated campus training of department staff so they can assist in providing campus wide training, and writing, modifying, and distributing training materials to the campus.
Customer Service and Operations (35%)
Demonstrate and promote a high level of customer service.
Solve escalated, complex issues using professional judgment and individual discretion.
Perform Other Related Duties as assigned (5%)
Required Qualifications:
4 years or more recent progressively responsible for accounts payable experience in private or public sector, or university administrative environment, that includes supervision or leadership of staff.
Knowledge of standard practices and/or regulatory requirements in area of responsibility.
Must present strong decision-making skills that includes the ability to evaluate data quickly, set policy and lead process implementation.
Working knowledge of financial record-keeping, timekeeping, and complicated analyses.
Strong working knowledge of Generally Accepted Accounting Principles (GAAP) and how the accounts payable subledger operates.
Strong accounting experience, including how to do reconciliations.
Experience reading and interpreting tax regulations, code, and policy.
Experience and knowledge of a major Enterprise Resource Planning (ERP) System.
Ability and/or interest in working in a multi-cultural/multi-ethnic environment.
Preferred Qualifications:
A bachelor’s degree with major course work in Accounting, Finance, Business Administration, or related field.
Experience using PeopleSoft Administration System
Five years of accounting or financial record-keeping experience
Strong working knowledge of Generally Accepted Accounting Principles (GAAP)
Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.
Project management experience
Another Source works with their clients, on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.