Executive Assistant

Description We are offering a contract to hire employment opportunity for an Executive Assistant in Irvine, California. In this role, you will be providing administrative support within a fast-paced and dynamic work environment. Your core duties will revolve around managing executive schedules, handling travel arrangements, and overseeing other administrative tasks to facilitate efficient operations.Responsibilities: Managing and organizing the executive's calendar, ensuring all appointments and meetings are accurately scheduled and timely. Coordinating all travel arrangements, including booking flights and accommodations, and creating detailed itineraries. Serving as an extension of the executive by having access to their emails, responding to inquiries, and ensuring all communications are handled professionally and promptly. Taking minutes during meetings and ensuring all key points and decisions are accurately recorded and distributed to relevant parties. Handling various ad hoc tasks such as managing expenses, overseeing FedEx shipments, creating copies, and putting together marketing books. Ensuring all customer credit applications are processed accurately and efficiently. Maintaining detailed and accurate customer credit records. Monitoring customer accounts and taking necessary actions based on account activities. Using MS Office and Apple Macintosh tools to facilitate administrative tasks and communications. Providing overall administrative oversight to ensure all operations run smoothly.With the wide range of responsibilities, this role requires a strong set of administrative skills, including proficiency in MS Office, Apple Macintosh, and master scheduling. The ability to manage travel arrangements and handle administrative procedures is also key to this role. Requirements Possess a minimum of 2 years of experience as an Executive Assistant or in a similar role Proven expertise in Administrative Assistance, Administrative Management, and Administrative Oversight Demonstrated experience in Administrative Office procedures and Administrative Policy implementation Proficiency with MS Office and MS Office 365 applications is required Experience working with Apple Macintosh systems Mastery of scheduling tasks, including Master Scheduling and Calendar Management Familiarity with handling Accrued Expenses Proven ability to coordinate and handle travel arrangements, including Detailed Travel and Arranging Travel Experience in Administrative Procedures is a must Ability to use Administrative Experience to manage and oversee administrative tasks effectively Proactive and able to perform tasks with minimal supervision Excellent written and verbal communication skills Strong organizational skills with the ability to multitask Problem-solving and decision-making skills Ability to maintain a high level of confidentiality Strong attention to detail and precision in execution of tasks Ability to work in a fast-paced, deadline-driven environment. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .