Vacancy caducado!
We are a property management company that are looking for an experienced Administrative Assistant. This is not a part time or a short term job, and we are specifically looking for individuals to bring their experience and mesh with our company and culture for the long haul and those that value stability!
The Administrative Assistant position is a full-time position with the following duties:
1. Provide administrative support such as scanning, copying, printing, assisting with meetings, company events, preparation of meetings, etc.
2. Prepare several reports utilizing Microsoft Excel on a regular basis (e.g., weekly report, vacancy report, etc.);
3. Coordinate with various team members and generate reports as per co-worker’s needs;
4. Assist with expenditure approvals from outside management companies and Asset managers;
5. Manage meetings, calendar appointments, coordinate lunch for various office staff members;
6. Answer phone calls and emails; handle incoming and outgoing communications;
7. Manage agendas/travel arrangements/appointments etc. for colleagues;
8. Consistently and timely take care of weekly, monthly, quarterly and yearly tasks assigned;
9. Maintain accurate records of documents received and sent out, file documents (hard and soft copies);
10. Assist in marketing efforts for properties that need extra assistance or don’t have ongoing marketing;
11. Be the liaison between team members and outside vendors/clients and consistently follow up on projects, tasks, or deadlines, as needed;
12. Perform other functions as may be required by the job or as directed by management;
Vacancy caducado!