Location: Old Town Eureka, CA | Part-Time
The Historic Eagle House is a historic and vibrant hospitality venue located in the heart of Old Town Eureka. With our boutique inn, beloved cocktail lounge, Phatsy Kline’s, and a variety of stunning event spaces—including our grand ballroom—we host everything from weddings and family gatherings to concerts, community mixers, retreats, and private parties.
We are seeking a passionate, organized, and service-oriented Assistant Event Coordinator to join our Events Team. If you love connecting with people, multitasking with grace, bringing in new guests and clients and helping to bring unforgettable experiences to life, we’d love to meet you!
Position: Assistant Event Coordinator
Key Responsibilities:
Monitor and respond to event intake forms and inquiries
Support Event Manager in all phases of event planning and execution
Communicate clearly and professionally with clients and vendors
Attend and assist with on-site events, serving as event lead when needed
Maintain and update task sheets, contracts, timelines, and communications
Perform outreach to past and potential clients for bookings
Call clients 2+ weeks prior to events to confirm details
Coordinate with team leads, vendors, and staff to ensure seamless execution
Ensure proper set-up, takedown, and cleanup of events
Manage event inventory and rentals
Follow up after events with thank-you notes and feedback requests
Help promote public events via social media and event calendars
Support with booking concerts and public programming
Qualifications:
High school diploma or equivalent required
Excellent organizational and communication skills
Strong attention to detail and follow-through
Ability to lead and work collaboratively as part of a team
Experience in event coordination, customer service, or hospitality preferred
Proficiency with basic computer software (email, Google Drive, POS systems)
Flexible availability, including weekends and evenings
Comfortable working long hours on your feet and lifting up to 50 lbs
ABC Responsible Beverage Service (RBS) and Food Handler certifications (or willingness to obtain)
Bonus if you have:
Social media or marketing experience
Knowledge of local venues, vendors, and hospitality networks
A calm, solution-oriented approach under pressure
A love for music, events, and community building!
To Apply:
Please send your resume and a short message/cover letter telling us why this position speaks to you.