Scurfield Electric, Heating & Solar
Title: Administrative Coordinator
Supervisor: Owner
Status: Nonexempt, Full-time
Wage: $24-28 per hour
Company Summary: Scurfield Electric, Heating and Solar have been serving the community since 2004. We specialize in delivering top quality home energy systems for the residents of Northern Humboldt County. We are a tight-knit team of hardworking individuals who look to bring in a motivated self-starter who has the desire to help the company grow and continue to be successful
Position Summary: Coordinates front office operations and strives to continuously improve company efficiency and performance.
ESSENTIAL RESPONSIBILITIES AND DUTIES include the following. Other duties may be assigned.
Performs reception duties, taking and transferring calls
Job budgeting and post job costing
Review monthly balance sheet and P&L with owner
Customer and job fiscal management (check and credit card payments)
Communicates with bookkeeper regarding accounts payables
Works closely with bookkeeper and accountant
Client and job CRM data base management ( HouseCall Pro) and development
Answering phones, job scheduling and customer communication
Computer maintenance and direct contact with outside IT service
Schedule meetings
Intake Employee time off requests, review time sheets and point of contact for employee communication.
Facilitate background checks
Create meeting agendas and assign action items
Post Facebook and You Tube content approved by owner
Deposit customer checks and cash
Update and maintain liability insurance, workman’s comp and auto insurance
Maintain OSHA compliance, MSDS and labor law compliance
Personnel Benefits and Administration:
o Employee entry and exit processes
o Tracks and processes time off/ sick/ vacation leave, Cal Ore, Vanguard, employee incentives
o Manual/ policy/SOP review
o Insurance filing for workers compensation, benefits
Loan, leases and contracts: process payments, document submission
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education, experience, and training
GED certificate
3+ years previous administrative experience in office environment
Required knowledge, skills and abilities:
Proficient with QuickBooks or familiar with accounting software
Technologically literate with strong computer skills including Microsoft Word, Excel, QuickBooks, and Adobe acrobat
Good organizational and recording skills
A self-starter who can work independently or as a team
Skills in establishing priorities and managing workload
Strong people skills- both sales, general questions from clients and communicating with employees and vendors
A commitment to quality and interest in the construction trades
A demonstrated ability to understand company financial information
Prior experience with Housecall Pro CRM a plus
Compensation and benefits:
$24.00-28.00/hr 40 hours week
Dental, Vision, Simple IRA with 3% match, holiday, sick, vacation, paid birthday, stipend for health insurance, Cal-ore membership
How to Apply: Please respond to this ad with a cover letter that explains why you would be a fit for our company and the position along with your resume.