Administrative Assistant for Property Manager (59266)

REPORTINGMonitors collections dashboards and shares information with RM as needed.Check the aged receivable report to make sure the on-site team are making weekly (at minimum) delinquency follow-ups with notes.Create/maintain property Spec Sheets – vendor contacts, etc.TENANT RELATIONSMonitors collections dashboards and shares information with RM as needed.Manages tenant COI process ensuring updated and accurate COIs are on hand at all times.Generates Real Page change forms for new and renewal leases.Checks the aged receivable report to make sure the on-site team are making weekly (at minimum) delinquency follow-ups with notes.Processes move out documents - print ledgers, complete forms for accounting, update directory, move tenant to expired on shared drive, see checklist for more.Tenant file set up including adding shared drive and physical documents to their respective locations, obtaining COIs, scan/store/generate tenant notices, maintain non-billing tenant contact lists in Yardi and (parallel) Angus, etc.VENDORSCall to schedule if needed.INVOICINGManages maintenance invoicing processes including generating invoices.Inputs Utility invoices into Yardi. Preliminarily code all Texas invoices weekly (cut off dates 15th and 25th).Generates Leasing Commission invoices for all internally completed deals.RECEPTIONManages visitors to the office.Collect/sort/distribute mail.Answer main phone lineMaintain / order office supplies.LEASINGCoordinate marketing set up & checking lease listings.Manage and route leasing inquiries.Performs other duties as assigned.Competencies:CollaboratingCommunicationEarning TrustEnergyInitiating ActionManaging WorkMonitoring InformationPlanning and OrganizingQuality OrientationTechnical / Professional Knowledge and SkillsTechnology SavvyWork Standards