Job Description:
We are seeking a reliable and detail-oriented Administrative Assistant. In this role, you will be responsible for a variety of office tasks, ensuring smooth operations and efficient communication.
Key Responsibilities:
Communication & Coordination:
o Answer phone calls, respond to emails, and handle inquiries.
o Take messages and relay important information promptly.
o Draft and send correspondence as required.
o Manage calendars and schedule appointments.
o Make copies and send faxes as needed.
Accounting & Transaction Management:
o Handle accounts receivable and accounts payable.
o Coordinate transactions and serve as the point of contact between agents, escrow officers, and clients.
o List rentals, take applications, and collect necessary documents.
o Act as the liaison between tenants, property owners, and management.
o Prepare notices for inspections, 3-day notices, and tenant letters.
Legal Documentation & Coordination:
o Prepare legal documents such as grant deeds, deeds of trust, and notes; ensure proper recording as necessary.
o Communicate with lenders regarding modifications, reinstatements, etc.
o Perform property profile searches, including grant deed and tax delinquency checks.
o Collect bankruptcy documents and request updated information as needed.
o Follow up on surplus funds.
Miscellaneous Duties:
o Assist with tax preparation by gathering documents and inputting data.
o Perform personal assisting duties as assigned.
Qualifications & Requirements:
Bilingual in English and Spanish
Education: High school diploma or equivalent required. Additional college-level courses preferred.
Experience: Minimum of ONE (1) year of clerical experience as a secretary or administrative assistant.
o Proficiency with Microsoft Office Suite.
How to Apply: Please submit your resume and cover letter to [email protected]. We look forward to reviewing your application!