HR Assistant - Employee Relations & Leaves - (REF7684T)

The Human Resources Assistant will provide general administrative support to the Employee Relations and Leave & Accommodations workgroups within the Human Resources Department.  Pay: $24 - $26 / HourREMOTE PositionPOSITION REQUIREMENTSOUR IDEAL CANDIDATE has 1-3 years of verifiable experience in an administrative or Human Resources support role. High school diploma or equivalent (Associate's Degree in Human Resources or a related field preferred) Reliable, highly organized and detail-oriented 'can-do' team player with excellent written and verbal communication skillsAbility to maintain confidentiality and handle sensitive information Knowledge of employment laws and regulations Must be proficient in speaking, reading, and writing in English. Bilingual in Spanish is a bonus Ability to pass a full background check and drug screeningStrong computer skills (proficiency with Google Suite: Gmail, Sheets, Docs, etc.), Microsoft Office (Word, Excel, etc.), and AcrobatFamiliarity with HR systems (UKG, payroll software) is a plus Excellent organizational and time management skillsMust have a valid driver’s license and operable personal vehicle (proof of insurance required) Position is telecommuting approved for a hybrid work schedule of possibly 1-3 days per week  remote. Employees must have the ability and set-up to work from home, have a dedicated space to efficiently and ergonomically perform job duties, and must be able to abide by FPI's Telecommuting policies.RESPONSIBILITIESGenerates ad-hoc reports requested by managers, providing necessary data and information for decision making purposes.   Assists in managing unemployment claims, ensuring accurate documentation, and timely responses. Responds to requests for eligibility for rehire or employee transfer requests based on company policies and guidelines.  Manages and prioritizes incoming inquiries from the general ticketing system for Leave & Accommodations and Employee Relations. Monitors and manages the dedicated email inbox for Leave & Accommodations inquiries, providing timely responses and forwarding messages to appropriate personnel.Processes necessary verifications for employees on leave.  Maintains filing of employee medical documents.  Collaborates with the Recruiting team to facilitate employee placement, ensuring smooth transfer or offboarding process.Collects and prepares separation packets for payroll purposes, ensuring accurate and timely process of employee separations.Manages payroll tasks related to employee leaves, including processing PTO requests, correcting payroll discrepancies, and ensuring accurate deductions. Completes state governmental agency forms related to employee leaves.Responds to subpoenas for records and file requests from attorneys and employees, ensuring confidentiality and compliance.   Updates HR system with leave status, supervisor, deduction changes.    Assists employees by printing copies of paystubs and W-2 forms as needed.  Addresses discrepancies or complaints related to bonuses, ensuring accurate and timely payment.    Responds to inquiries involving expense reimbursements for employees on leave or those who have left the company. Assists with third party leave administrator’s requests related to leave & accommodations claims, ensuring timely submissions, responses, and the collection of accurate information.   Tracks and files annual performance evaluations, ensuring proper completion and adherence to timelines. Monitors and follows up on time card corrections and bonus payments to ensure accuracy and timely processing. Generates and analyzes weekly leave reports and conducts regular audits to identify and rectify discrepancies and errors.  Updates the leave calendar with medical certification due dates and performs weekly audits to confirm employees’ leave status are accurate in the HR system.  Assists with additional HR related tasks and projects as assigned by the HR Manager.