Samples Administrator

The Opportunity:  The Samples Administrator acts as a liaison between El Segundo Marketing, Packaging, Design/Development teams, Asia samples team and plant representatives. We facilitate the distribution of samples among sales, marketing, advertising agencies, International and Domestic shows. The team is responsible for supporting the sample’s needs for the following:Customer Previews MeetingsToy FairsInternational ShowsTV Shoots (Domestic and International)Internal meetings between sales and marketingLicensor and customer meetings and road showsWhat Your Impact Will Be:  Support internal meetings/Customer Previews/Toy Fairs/Comicon/TV shoots/licensing/roadshows/etc.Populate product matrix on SharePoint with information collected from Line Lists/LPT reports (line planning tool).Set up meetings with Marketing, Design, Development and Packaging to determine event needs.Update the Samples matrix with all requirements.Drive all communication and coordination between US teams and Asia counterparts to identify what can be fulfilled and when samples will be available.Coordinate and work with teams in El Segundo if we need to borrow CR (concept review)/FPR (final product review) or Prelim models.When available, order production or pre-production samples from manufacturing plants.Support Spring & Fall TV shoot eventsShoot requirements are delivered to administrators via ad-agency or Marketing and we enter information into a standardized TV shoot matrix.Create RFP (request for product) orders from plants for items at PP (pre-production) stage or later, and work with Asia partners for prototype samples that are sometimes used for pre-production planning.Receive products from all locations.Call meeting of Marketing/Design/Development/Packaging and work around their schedules to have all samples verified and approved prior to shipping to ad agency.Work with local and global partners to order/repair items deemed unfit for TV shoot.Pack and ship samples to TV shoot.Licensing/Entertainment and other road shows and eventsReceive product requests from Marketing/Sales and process orders either with models from gallery or order from plants/Asia model shop.International Markets toy showsCoordinate and communicate with Asia