Description Job Title: Administrative AssistantJob Summary:The Administrative Assistant provides vital support to the organization by assisting in daily administrative tasks and ensuring smooth office operations. This role involves handling a variety of administrative duties, coordinating schedules, managing correspondence, and providing assistance to staff and clients. The Administrative Assistant plays a crucial role in maintaining efficient workflows and contributing to the overall productivity of the team.Key Responsibilities:
Administrative Support:
Perform general clerical duties, including photocopying, scanning, filing, and organizing documents.
Manage office supplies inventory and place orders as needed.
Assist in the preparation of reports, presentations, and other documents.
Handle incoming and outgoing mail and packages.
Calendar Management:
Coordinate schedules and appointments for staff and management.
Schedule meetings, conference calls, and appointments, and ensure all parties are informed.
Arrange travel accommodations and itineraries for staff as needed.
Communication and Correspondence:
Serve as a point of contact for internal and external stakeholders, including clients, vendors, and visitors.
Answer phone calls, take messages, and route calls to appropriate parties.
Draft and edit correspondence, emails, and other written communications.
Data Entry and Record Keeping:
Enter data into databases and maintain accurate records.
Update and maintain contact lists, organizational charts, and other relevant documents.
Assist in the organization and maintenance of electronic and physical filing systems.
Meeting and Event Coordination:
Assist in the coordination of meetings, conferences, and events.
Prepare meeting agendas, take minutes, and distribute meeting materials.
Arrange catering, equipment, and other logistics for meetings and events.
Customer Service and Support:
Greet visitors and clients in a professional and courteous manner.
Provide assistance and information to clients and visitors as needed.
Handle inquiries and redirect them to the appropriate person or department.
Special Projects and Other Duties:
Assist with special projects and initiatives as assigned by management.
Collaborate with team members to support departmental goals and objectives.
Perform other administrative tasks and duties as needed.
The Administrative Assistant plays a vital role in ensuring efficient office operations and providing essential support to the organization. This position requires a proactive and resourceful individual who can effectively manage administrative tasks, communicate effectively, and collaborate with colleagues to achieve common goals.Requirements Qualifications:
High school diploma or equivalent; associate's or bachelor's degree preferred.
Proven experience as an administrative assistant or in a similar role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Effective communication and interpersonal skills.
Ability to multitask and prioritize tasks in a fast-paced environment.
Professional demeanor and customer service orientation.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .