Sony Pictures Television Studios (SPTS) is one of the industry’s leading content providers, producing programming worldwide across genres and platforms. As the largest independent TV studio in the industry, SPTS produces 50+ shows each year including THE BOYS, COBRA KAI, THE GOOD DOCTOR, OUTLANDER, and PLATONIC. SPTS is part of the larger Sony Pictures Television (SPT) division. SPT is a Sony Pictures Entertainment Company, a subsidiary of Tokyo-based Sony Group Corporation.We are looking for an administrative assistant to support one of the two EVPs of Business Affairs for our US TV Studio, headquartered in Culver City, CA. This role may also provide occasional departmental administrative support, as needed. The assistant will be a key member of a fast-paced team that makes deals to develop, produce, and license content for the TV Studio.Responsibilities:
Provide expert organizational and administrative support to EVP/co-head of the department to ensure smooth flow of operation
Project management of operational data/workflow system
Manage phone calls, take accurate messages and update phone sheet
Take notes on calls, as needed
Heavy schedule/calendar management
Coordinate all internal and external meetings and calls, reserve conference rooms
Collect and prepare information/documents for all meetings and conferences
Generate and submit monthly expense reports
Manage and track executive approval flow
Maintain and update internal and external contact database
Manage travel arrangements
Additional responsibilities include, but are not limited to the following:
Assist in drafting letters, agreements, abstracts, and memorandum
Coordinate with other departments within SPT to update active project assignments chart
Onboard new BA employees and interns
Printing, filing and organization of paperwork
Keep track of necessary office supplies and order updates
Assist visiting executives, as needed
Coordinate and handle special projects
Other projects/assignments as required
Requirements:Skills & Competencies
Strong Computer skills: MS Outlook, PowerPoint, Word, Excel required; Airtable, Tableau, Filemaker, Adobe, Keynote preferred
Strong internet research skills using various search engines, databases, and social media platforms
Excellent written (spelling, punctuation, grammar) and oral (professional and friendly demeanor) communication skills
Exceptional organizational and follow through skills
Ability to multi-task and prioritize with attention to detail
Must be able to meet deadlines
Ability to independently solve problems
A self-starter with a team player attitude
Take responsibility for and ownership of tasks
At ease in a fast-paced, high energy, ever-changing work environment with shifting priorities
Must demonstrate professionalism, diplomacy, and discretion when dealing with co-workers, executives, etc.
Experience
Minimum of 3 years administrative experience
Entertainment experience required
Studio experience preferred
Education
Education: B.A., B.S., or equivalent preferred
Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics. To request an accommodation for purposes of participating in the hiring process, you may contact us at [email protected].