CHICO UNIFIED SCHOOL DISTRICT REGISTRAR
JOB ANNOUNCEMENT FOR
OPEN AND PROMOTIONAL COMPETITIVE EXAMINATION
Salary Range: $24.07/Hour - $37.37/Hour
Salary Placement Employment is at the first step for new employees. The Human Resources Office determines promotional employees’ step placement.
GENERAL INFORMATION & INSTRUCTIONS:
A. Apply on-line at www.EdJoin.org or pick up a job announcement and instructions on how to apply on-line in the lobby of CUSD Administration Building, 1163 E. 7th Street, Chico, CA.
B. Read the job announcement prior to completing the application form.
C. To claim Veterans’ credit on open entry-level exams, you must submit a copy of your DD214. Those claiming disability Veterans’ credit must include evidence of current receipt of disability benefit by the closing date for filing applications.
D. KEEP THE JOB ANNOUNCEMENT! If you have not received notification for any part of the exam by the day prior to the date announced, call the Classified Human Resources Office at (530) 891-3000, extension 20120.
E. Complete all parts of the application. Any requested attachments must be received by 12:00 p.m. on the closing date. Late applications are not accepted.
THE POSITION
The District is establishing an eligible list for Registrar. The eligible list resulting from this recruitment will be used to fill openings in this classification for up to 6 months. Substitutes to work on an on-call, as-needed basis for regular employees will be selected from the established eligible list. Any combination equivalent to experience and training that would provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities to meet the minimum requirements would be: Three years of increasingly responsible clerical experience and equivalent to the completion of the 12th grade. Ability to type or operate a keyboard at a level sufficient for successful job performance required. All persons interested in this position and who meet job related and essential qualifications are encouraged to apply. Top qualifying candidates will be invited to the written exam. The District will determine the top candidates based solely on the information submitted on the application. CUSD is an affirmative action employer and will not discriminate against employees or discriminate in employment of classified personnel with regard to age, ancestry, color, gender, gender expression, gender identity, genetic information, marital status, medical condition, mental disability, military and veteran status, national origin, physical disability, pregnancy, childbirth, breastfeeding or related medical conditions, race, religious creed, sex, or sexual orientation of any person. Bilingual candidates are encouraged to apply.
EXAMINATION AND CERTIFICATION
The examination consists of a written test designed to test job related and essential qualifications, weighted 40%; and an oral exam (personal interview) which tests the knowledge and experience needed to perform the typical duties, weighted 60%. The top candidates will be invited to the written exam. The District will determine the top candidates based solely on the information submitted on the application. The top-scoring candidates who pass the written exam will be invited to the oral exam. Successful promotional candidates will have ¼ point added to the final score for each year of service up to a maximum of 6 points.
APPLICATION/EXAMINATION DATES & CERTIFICATION
a. Closing date for filing applications: Wednesday, September 3, 2025, 12:00 PM
b. Date of written exam: Thursday, September 11, 2025 (during the day)
c. Date of oral exam (personal interview): Thursday, September 18, 2025 (during the day)
d. Certification shall be according to Merit System §1507.
e. Selection interviews will be scheduled as needed following the exam process.
JOB DESCRIPTION INFORMATION:
DEFINITION
Under direction, to provide complex administrative assistance to site administration involved in all aspects of registering, scheduling and programming students and in interpreting, evaluating and maintaining grades and credits on transcripts; and to perform a variety of related clerical duties as assigned.
SUPERVISION EXERCISED - Exercises no supervision.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Perform a variety of clerical duties involved in registering and programming new students, including assisting counselors, parents and students in developing class schedules.
Organize and implement the various phases of programming, including preparing the timeline, master schedule and programming materials through to completing the scheduling process after the grading period starts and changes are finalized.
Develop creative and workable solutions to problems with the computer system meeting the needs of the school, including in the areas of scheduling design and conflicts, room assignments, student schedules, grades, transcripts, reports, inter and intra district forms and other areas as necessary.
Set up the Master Schedule (Course Catalog) in the District computer system by assigning course numbers and sections, teachers, room numbers and number of seats available, periods, term and days taught for each section offered; enroll students after grading period starts; evaluate all data pertaining to programming.
Coordinate with District psychologists, special education/special program teachers, ESL teachers and county personnel in the areas of enrolling and scheduling special education and special program students; create and maintain separate master schedules for special education and special program students.
Prepare master schedules by alphabetical order, department and room assignment for distribution to staff, administration, District Office, students and the community.
Make changes resulting from program errors, recommended student program changes and balance classes after the grading period starts.
Prepare registration materials, curricular catalogs and program planning sheets; make student information materials available.
Interpret and evaluate transcripts of new and returning students; enter grades and credits from previous schools into the computer to establish a current transcript; maintain grades, credits and transcripts for all enrolled students; may request new student cumulative folders and transcripts from previous schools.
Research data, compile information and perform computations for federal, state and District reports.
Perform a variety of clerical duties, including collecting, checking and distributing report cards and transcripts, I-20 and Form 10 and 11 requests, language assessment (ESL), ethnicity reports, disadvantaged information, Chapter 1, GATE, Migrant Ed and other information.
Chico Unified School District
Registrar
Maintain accurate lists of course offerings meeting college entrance requirements.
Provide secretarial and clerical assistance to other staff as necessary.
Order supplies and materials as needed.
Design, prepare and revise a variety of documents, reports, handbooks, catalogs, forms, letters and other materials.
Serve as a resource for school site and District administrators, teachers and other school personnel, parents, students and the community on various school and computer issues.
May provide direction to office practice students and/or other clerical personnel.
Operate modern office equipment, including various computer systems, typewriters, word processors, copiers, calculators, printing equipment, FAX and other office equipment.
Attend and participate in staff meetings and in-service activities as assigned; attend workshops, conferences and classes to increase professional knowledge.
Perform related duties and responsibilities as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
Basic principles and operational characteristics of computer systems;
Modern office practices, methods and computer equipment;
Principles and procedures of record keeping and reporting;
Principles and practices used in dealing with the public;
Principles of data collection and report preparation;
Basic principles of business mathematics;
English usage, spelling, vocabulary, grammar and punctuation.
Skill to:
Operate modern office equipment, including computer equipment;
Type or operate a keyboard at a level proficient for successful job performance.
Ability to:
Learn principles and practices of programming, scheduling classes and registering students;
Learn principles and practices of course, grade and credit evaluation in relation to require-ments;
Learn the District policies, procedures and requirements related to the registrar function;
Perform responsible and difficult administrative and clerical work involving the use of independent judgment and personal initiative;
Understand the organization and operation of the school and computer system as necessary to assume assigned responsibilities;
Interpret and apply the policies, procedures, laws, codes and regulations pertaining to assigned programs and functions;
Evaluate courses, grades and credits in relation to the District graduation requirements and college entrance requirements;
Prepare and maintain accurate and complete records;
Prepare clear and concise reports;
Collect, compile and analyze information and data;
Meet and deal tactfully and effectively with the public;
Respond to requests and inquiries from the general public;
Chico Unified School District
Registrar
Exercise good judgment, flexibility, creativity and sensitivity in response to changing situations and needs;
Work independently in the absence of supervision;
Communicate clearly and concisely, both orally and in writing;
Establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work.
EXPERIENCE, EDUCATION, AND TRAINING GUIDELINES
Any combination equivalent to experience and training that would provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:
Experience:
Three (3) years of increasingly responsible clerical experience.
Education:
Equivalent to the completion of the twelfth grade.
SPECIAL REQUIREMENTS
Must pass the competency exam of the classification as designated by the Classified Human Resources Department.
PHYSICAL DEMANDS
Essential duties require the following physical skills and work environment:
Please refer to the Job Analysis.
EMPLOYMENT INFORMATION FOR BARGAINING UNIT CLASSIFICATIONS
The following employment information is a summary and is not intended to be all-inclusive. For specific details, see the Agreement between Chico Unified School District and the Chico Chapter #110, CSEA.
Vacation Credit shall be accrued 1 day/month for 0 4 full years of service. Beyond 4 years refer to agreement. Each employee who is in a paid status less than 1/2 of the workdays in any month shall accrue 1/2 of a full month's vacation credit. Each employee in a paid status for 1/2 or more of the workdays in any month shall accrue a full month's vacation credit.
Holidays Employees in a paid status the day before or after the holiday are entitled to holiday pay.
Health and Welfare Benefits Full-time employees of the District receive up to $1,360/month to be applied towards a health plan for themselves and dependents. Part-time employees are eligible with the cost pro-rated based upon hours worked. The District pays $115 toward the cost of the dental, and $15 toward the cost of the vision plan for employees (and dependents) that work 6 hours or more per day. Any employee working less than 6 hours may elect dental and/or vision coverage at his/her cost. A term life insurance plan is also provided by the District to full-time employees and is available for part-time employees. Part-time employees may have these costs pro-rated based upon hours worked. Dependents may be covered with term insurance at employee expense. Income protection insurance is paid by the District for all bargaining unit positions.
Sick Leave One day of sick leave is earned for each month worked, with unlimited accumulation.
Probationary Period All employees must serve a probationary period of six months in any classification for which they are hired, or which they transfer or promote into. Retirement All employees assigned 4 or more hours/day must join Public Employees' Retirement System (PERS) for which a deduction is made from their salary. Social Security All classified employees are covered by Social Security and must contribute to the Social Security system.
Credit Unions There are credit unions available for membership by all classified employees.
Questions, contact: CUSD, 1163 E. 7th St., Chico, CA 95928 (530) 891 3221 – TTY (530) 895-4030
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER JOB LINE = 530-891-3000 & PRESS 5-6