Administrative Assistant

Description We are offering a permanent employment opportunity for an Administrative Assistant in the Real Estate Property and Facilities Management industry, located in Bakersfield, California. This role involves comprehensive administrative support to the Property Manager, with a focus on meticulous attention to detail and a commitment to efficiency.Responsibilities: Organizing and maintaining tenant and vendor correspondence with a high degree of accuracy Assisting in the coordination of property maintenance activities Accurately processing customer credit applications in a timely manner Ensuring the accurate and efficient filing, faxing, copying, scanning, and mailing of documents Providing comprehensive support to the property manager to ensure smooth operations Monitoring tenant and vendor insurance certificates to ensure compliance Making use of Microsoft Excel, Word, PowerPoint, and Outlook to effectively manage data and communicate Handling inbound and outbound calls, delivering a high standard of customer service Scheduling appointments and meetings as required Managing data entry tasks and email correspondence to ensure effective communication and record keeping. Requirements Minimum of 3 years of experience in an administrative role, preferably within the Real Estate Property/Facilities Management industry. Proficiency in handling inbound and outbound calls, demonstrating excellent communication skills. Strong customer service skills with a proven ability to resolve queries and issues efficiently. Proficient in data entry tasks, with a keen eye for detail and accuracy. Ability to effectively manage email correspondence, ensuring timely responses and follow-ups. Skilled in using Microsoft Excel for data management and analysis. Proficient in Microsoft Outlook for email communication, scheduling appointments, and task management. Experience in creating and editing presentations using Microsoft PowerPoint. Proficient in Microsoft Word for creating and editing documents. Ability to schedule appointments effectively, coordinating schedules to avoid conflicts. Strong organizational skills with the ability to multitask and prioritize tasks effectively. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .