AGENCY PROCUREMENT ADMINISTRATOR Date: Sep 20, 2024 Req ID: 43532 Location: Little Rock, AR, US, 72202 Category: AR ECONOMIC DEVELOPMENT COMM Anticipated Starting Salary: 56039 Position Summary The Agency Procurement Administrator will function as the Agency Procurement Coordinator. The Agency Procurement Coordinator is a Shared Service position and is responsible for procurement oversight for all divisions in Commerce – Shared Services including but not limited to AEDC, Waterways Commission, Office of Skills Development, Aeronautics, Broadband Office, and Cabinet of the Secretary. Issues outline agreements and purchase orders. Writes bid specifications, prepares bid documents, receives and analyzes submitted bids, conducts public bid openings, prepares bid summaries, and posts intent to award bid. Provides technical procurement-related assistance as needed. Works as a liaison between the Agency and the State Office of Procurement. Education and Professional Work Experience Minimum Qualifications The formal education equivalent of a bachelor’s degree in business administration, public administration, or related field; plus five years of experience in purchasing or a related area, including three years in a supervisory capacity. Preferred Qualifications Ability to interpret, apply and communicate procurement laws, rules, policies, and practices to legislative members and staff, state government leaders, agency senior staff, agency procurement staff, and vendors. Ability to formulate and interpret policies and procedures relating to purchasing. Ability to evaluate and analyze issues and resolve problems between divisions and vendors. Ability to act independently with minimum direction and oversight to accomplish agency mission, goals, and objectives. Ability to plan, organize and direct the work of a subordinate purchasing staff. Ability to communicate orally and in writing. Knowledge, Skills, and Abilities Knowledge of state and federal laws and agency purchasing laws, rules, regulations, and procedures. Knowledge of effective management techniques, including team building, required to accomplish a variety of requirements in the public and/or private sector to meet the agency's goals and objectives. Knowledge of state budget, fiscal, purchasing, and human resource policies and practices. Knowledge of the Arkansas Administrative Statewide Information System (AASIS), including the financial and procurement capabilities and processes. Ability to interpret, apply, and communicate procurement laws, rules, policies, and practices to legislative members and staff, state government leaders, agency senior staff, agency procurement staff, and vendors. Ability to formulate and interpret policies and procedures relating to purchasing. Ability to evaluate and analyze issues and resolve problems between divisions and vendors. Ability to act independently with minimum direction and oversight to accomplish agency mission, goals, and objectives Ability to plan, organize, and direct the work of a subordinate purchasing staff. Ability to communicate orally and in writing. Job Responsibilities and Expected Results
Daily procurement operations
Write bid specifications
Prepare bid documents
Receiving and analyzing bid submissions
Conduct public bid openings
Prepare bid summaries
Posting intent to award bids
Other duties as assigned
Key Business Processes/Duties
Issues agency outline agreements and/or purchases orders.
Interprets procurement laws, rules, policies and practices to agency staff.
Analyzes procurement-related issues and resolves problems.
Attends procurement-related agency and/or legislative committee meetings as needed.
Performs other duties as assigned.
Position InformationClass Code: V036CGrade: GS10FLSA Status: EXEMPTSalary Range: $56,039.00 - $89,383.00SummaryThe Agency Procurement Administrator is responsible for providing guidance to staff and agency procurement personnel on the state and federal procurement laws, policies, rules, procurement methods, and best practices, overseeing the agencys procurement processes, and answering questions from legislators, vendors, and the general public. This position is governed by state and federal laws and agency/institution policy.FunctionsSupervises a subordinate staff involved in purchasing activities by interviewing, hiring, training, making work assignments, and evaluating job performance. Develops or revises agency procurement policies, procedures and workflow in accordance with state and federal laws, policies, rules and methods and ensures agency is in compliance. Provides consultation regarding acquisition of equipment/supplies and professional contracts, assists agency divisions in coordinating and preparing specifications for major projects, advises divisions on purchasing procedures, and solves complex purchasing problems. Monitors the distribution of purchase requests and bids; tracks processes and timeframes to ensure internal and external requirements are met. Establishes year end purchasing activities and timeframes and oversees the close out and opening of contracts. Ensures the delivery of hard and soft products and asset assignments are made as needed. Reviews and recommends resolution of vendor protests and breach of contract controversies. Oversees negotiations with vendors on terms and conditions, pricing, and vendor performance issues. Meets with legislative, state, and agency leaders to provide information and explanation on agency procurement processes and resolve budgetary or other related issues. Performs other duties as assigned.DimensionsNoneKnowledge, Skills and AbilitiesKnowledge of state and federal laws and agency purchasing laws, rules, regulations and procedures. Knowledge of effective management techniques, including team building, required to accomplish a variety of requirements in the public and/or private sector to meet the agencys goals and objectives. Knowledge of state budget, fiscal, purchasing and human resource policies and practices. Knowledge of the Arkansas Administrative Statewide Information System (AASIS), including the financial and procurement capabilities and processes. Ability to interpret, apply and communicate procurement laws, rules, policies, and practices to legislative members and staff, state government leaders, agency senior staff, agency procurement staff, and vendors. Ability to formulate and interpret policies and procedures relating to purchasing. Ability to evaluate and analyze issues and resolve problems between divisions and vendors. Ability to act independently with minimum direction and oversight to accomplish agency mission, goals, and objectives Ability to plan, organize and direct the work of a subordinate purchasing staff. Ability to communicate orally and in writing.Minimum QualificationsThe formal education equivalent of a bachelor's degree in business administration, public administration, or related field; plus five years of experience in purchasing or a related area, including three years in a supervisory capacity.LicensesNoneNearest Major Market:Little Rock