Serve as the primary point of contact at the district’s central office. Provide professional reception, administrative support, and communication services to ensure smooth, courteous, and efficient operations. Facilitate information flow to staff, visitors, and the public while maintaining confidentiality and a welcoming office environment.Key Responsibilities
Reception and CommunicationGreet and assist visitors, students, and staff courteously; direct them to appropriate personnel or departments.Maintain a professional atmosphere in the reception area.Answer and route incoming calls, take and transmit accurate messages.Provide general information about district procedures, including transfers, school boundaries, and events.Maintain confidentiality of all office communications and documentation.Clerical and Administrative SupportAssist with preparing, formatting, and distributing agendas, reports, correspondence, and directories.Maintain records, files, and various district-wide calendars (e.g., meeting room use, master calendar).Schedule and manage reservations for meeting rooms and spaces using designated software (e.g., Eduphoria).Compile, update, and display meeting schedules on internal monitors or digital signage.Provide clerical support for special projects, including typing, copying, and assembling materials.Office ManagementReceive, sort, meter, and distribute incoming and outgoing mail, faxes, and deliveries.Track and distribute job postings, applications, and paychecks.Process requisitions for supplies; verify and distribute incoming orders; maintain supply inventory.Support recruitment and volunteer coordination processes (e.g., tracking observations, managing forms).Assist other departments as needed and train substitutes in basic procedures when assigned.Other Responsibilities (As Needed)
This job description reflects the core functions and responsibilities of the role but is not intended to be comprehensive. District leaders may assign additional duties to support strategic priorities and organizational goals.