Human Resources Representative

We’re Looking for an HR Representative.Our 60-person engineering firm is outgrowing our old HR solution and is in search of a designated HR specialist who is dedicated to keeping the personnel side of things running smoothly.This role includes all the traditional HR functions, some office management, and compliance related tasks that are specific to our industry.Here’s the type of Person we are looking for:We are looking for someone who sees people first. As our firm has grown, we have worked to preserve our strong commitment to employee satisfaction before all else. The right candidate will not only possess the HR related knowledge and experience necessary to perform the concrete responsibilities of the job, but also the people skills to properly serve our employees. This role will not be heavily micro-managed and requires someone who is proactive and can manage their own work. While we know nothing lasts forever, we’re hoping to find someone who can see themselves growing with us in the medium-to-long-term. Traditional HR Stuff:This is the meat of the role and is what you will spend most of your time doing.o Develop and maintain a constructive relationship with employees; keep an open-door policyo Understand legal requirements and implement company policies related to hiring, employment, benefits, compensation, and employee relationso Administer and coordinate changes to employee benefits (such as new hire additions, terminations, and insurance claims)o Respond to HR related inquiries and requestso Confidentially ensure all employment requirements are meto Support the recruitment and hiring process by sourcing candidates, scheduling interviews, performing background and reference checks, and drafting offer letterso Perform new hire orientation and onboarding; update all necessary records with new hire informationo Organize and maintain all HR related records, including:o Personnel files of all employee-related datao Benefits coverageo Insurance coverageo 401k administrationo Vacation and sick leave bankso Assist management with 401k compliance and reportingo Help organize company eventso Manage company policy documents (i.e. company handbook and documents related to HSE and CSR)o Keep informed of any changes in HR policy by reading appropriate professional and legal literature Office ManagementThis may be a few hours a week, at mosto Keep kitchen and office supplies fully stocked – periodically check on supply levels and place orderso Liaise between employees and vendors for repairs and maintenance issueso Supervise administrative assistant and/or or internInsurance and ComplianceThese tasks are not terribly time-consuming, but they do have deadlines which are important to meet.o Compile and submit monthly employee exposure report to our Worker’s compensation providero Compile and submit monthly employee statistics to the Bureau of Labor Statisticso Assist with bi-annual insurance renewal process. Liaise with our insurance brokers.o Maintain Auto insurance – add and delete drivers as needed, make sure all company vehicles maintain have current proof of insuranceo Maintain Industry Databases (BROWZ and ISNetworld) by uploading insurance certifications, MSHA & OSHA documentation, and employee training recordso Meet client contract compliance requirements, including submittal of insurance certifications and fulfilling other information requests