Ally Pediatric Therapy, a specialty clinic for children with autism and other childhood disorders, is looking for an Administrative Operations Coordinator to join our growing team.Our mission is to be an ally in growth. To do so, we utilize a unique approach of integrating the principles of applied behavior analysis and speech-language pathology expertise.This isn't just a job to uswe go home each day knowing we made a difference and think about how we can build on that tomorrow.Benefits
Pay range starting at $45,000+ depending on experience
Career development and training opportunities
Health care plan (medical and dental)
Retirement plan with company match
Paid time off
Core Values
Be an Ally
Embrace Growth
Do What's Right
Have Fun!
Position SummaryThe Scheduling Coordinator is the first point of contact for in clinic clients and families. Responsible for creating the therapy schedules for our kiddos, notifying families of changes to said schedule, coordinating replacements and ensuring staff are scheduled accordingly. Accountable for ensuring the clinic has all necessary supplies, staff have access to necessary tools and supplies and that the clinic is running smoothly and efficiently.Provide superb experiences by building and maintaining relationships with clients, families and staff. Deliver excellent client experience by being efficient, professional, personable, accurate and prompt.Key Responsibilities
Draft and maintain schedules that meet clinical recommendations and labor utilization
Manage call-offs and cancellations minimizing reduction in client or staff hours
Manage scheduling inbox, update the client activity log
Notify families of cancelations within 30 minutes of notice from staff
Send session converting email reminder to staff within 24 hours of session end
Enter client schedules in CR and update codes and providers as necessary
Enter and maintain staff schedules in Kronos 8. Review and approve or reject timesheet change requests 9. Ensure clinic is clean, organized and fully supplied
Requirements
Ability to work M-F from 7:00am to 4:00pm
Must be incredibly efficient, organized, and focused on the details while managing a complicated process that involves internal and external stakeholders
Experience working in scheduling systems to manage resource allocation across large groups
Excellent problem-solving and communication skills