Office Administrator

OFFICE ADMINISTRATOR

North Scottsdale law firm is looking for an Office Administrator to keep operations running smoothly for a six-person office. This role is critical to the firm’s success and the ideal candidate must possess a diverse skill set and enjoy working in a fast-paced and collaborative work environment.

JOB RESPONSIBILITIES

Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy

Coordinate Outlook calendars and arrange meetings for upper management

Manage phone calls, emails, letters, and packages

Draft and send correspondence to clients

Organize/file paper and electronic files

Support bookkeeping and budgeting procedures for the company

Create and send invoices to clients

File legal documents with state agencies

Create and update databases and records for financial information, personnel and other data

Submit reports and prepare proposals and presentations as needed

Assist colleagues whenever there is an opportunity to do so

SKILLS/REQUIREMENTS

2 – 5 years of experience as an Office Administrator required

Excellent phone skills and customer service (external and internal)

Proactive and able to take initiative

Organized and detail oriented

Capable of managing multiple tasks of different priority levels

Proficiency required in Microsoft Office Suite, including Word, Excel and Outlook Calendar/Planner

Working knowledge of Adobe, Dropbox and QuickBooks

Experience with TurboCourt filings a plus

Ability to handle confidential/personal information with discretion

Confidentiality a MUST

Professional demeanor and attire

Experience in a law firm setting or accounting firm setting a plus

Active notary in Arizona a plus

Associates degree or higher required

WHY JOIN US

Job Type: Full-time

Schedule: Monday – Friday (in-office, no remote)

Pay: Hourly rate dependent upon experience

Benefits: Employer-paid health insurance

Paid Time Off

Apply now by submitting a cover letter, resume and references.