Administrative Assistant Trainee
$16.00 + DOE M-F - 40 hours a week
Medical, Dental and life insurance paid, plus vision, telehealth, and 401k is available.
This position is responsible for the clerical support to the CEO and office staff and is a balance of duties including filing, printing/copying, shredding, ordering supplies, insurance updates, prep for events, forms revision, and overall staff support.
Success in the role is measured on:
The ability to communicate with various administrative staff throughout the day.
To prioritize staff requests and tasks.
To complete tasks as assigned in a quality manner.
Job Summary / Overview:
This position does back up clerical support for Operations, Bookkeeping, Human Resource, Training and Claims.
Success in the role is measured on:
The ability to:
- Communicate with various administrative staff throughout the day.
Prioritize staff assigned requests and tasks and complete them in a quality manner.
Key Duties & Responsibilities:
Filing documents for the CEO, along with compliance duties.
Printing and copying: in preparation for events, including wellness center and housing brochures, training and other
requests.
- Ordering office supplies, business supplies i.e. business cards, posters, and other supplies.
Back up for administrative assistant who manages paid reconciliations i.e. attaching receipts to documents for filing.
Running office errands in company vehicle.
Assist with ADOT and Fleet Management.
General staff support for departments.
Be able to maintain confidentiality for filing and other confidential information.
Knowledge or Experience:
Filing practices including both alphabetical and numerical.
Common office machinery.
Microsoft Office and be able to learn other computer software.(knowledge of QuickBooks a plus)
Attention to detail and organizational skills.
Minimum Qualifications / Education / Certifications:
A High School Diploma or GED.
A valid Arizona Driver’s License.
Pass a drug test
Pass a Background
Verified legal status to work in the United States.