Molina Contracting Inc. is seeking an experienced construction office assitant professional with exceptional organizational and communication skills to join our team. This role will be responsible for assisting the project management team in all aspects of construction administration from beginning through project closeout. This is a part-time non-exempt position located in the Phoenix office.
Project Setup and Maintenance
Obtain project documents from customers including contract information, insurance requirements, tax forms, bonding requirements, billing requirements, certified payroll and any other project specific requirements
Create project folder on network directory and maintain accurate documentation, including contracts, change orders and closeout documentation throughout the entire project
Responsible for accurate and timely project set up in ERP computer system
Assist Project Managers with project budgets and SOV’s and input into ERP system
Execute change orders in ERP system
Customer Billings
Distribute customer billing worksheets to Project Managers
Research stored materials and confirm billing to customers
Complete progress billing process in ERP system
Submit billings per project requirements
Process billing corrections in ERP system and customer billing site
Lien Waivers
Confirm Accounts Payable payments to vendors
Request supplier waivers
Submit lien waivers with billings
Contract Review
Coordinate contract review as needed/directed
Assist with contract review as requested
Operations Support and Other Duties
Provide support and coordinate with Project Managers and other team members to ensure project success
Work in a team environment with a variety of people supporting each project
Accurately and effectively communicate relevant project information to customers and project team
Submit documentation and warranty requests to properly close out projects
Prepare and maintain process documentation for this position
Cross-train other team members to ensure coverage and backup
Additional duties as assigned
Qualifications
Minimum 3 years experience working in the construction industry in a contract administrator or project coordinator role required
Strong organizational and time management skills required
Excellent communication skills both verbal and written
Must be able to interact effectively and professionally with all company personnel, customers, and vendors
Ability to work in a team environment and independently
Focused on teamwork and collaboration to improve processes and efficiency
Must be dependable, proactive and maintain a positive attitude
Ability to prioritize workload and assist others in meeting deadlines
Understanding of construction accounting practices and terminology
Knowledge of Arizona Transaction Privilege Tax
Education and/or Experience
High School Diploma or equivalent required
Associate degree or higher a plus but not required
Proficient in Microsoft Office Suite with a focus on Outlook, Excel, and Word
Experience with construction industry software systems strongly preferred
Experience with Textura, Procore and GCPay preferred, LCP Tracker, Certified Payroll
Prior experience with contract review and analysis a plus
Benefits
This is a part-time position, with the expectation of 30 hours per week.
Schedule is Monday-Friday 6-hour shifts beginning at 7am.
This position is on-site in the Phoenix office. This is not a remote position.
Job Type: Part-time
Schedule:
7 hour shifts
Work Location: In person
High school diploma or equivalent
Computer skills
Verbal and written communication skills.
Ability to work independently and as part of a team.