About The Company
Project One is a nationwide facilities maintenance company that was founded by the vision of varied industry professionals. We are a company that highly values relationships and provides exceptional service. Project One has become a trusted Commercial service provider for big box retailers, restaurants, and many concepts across the country. Our top priority is our customer service and quality of work. Project One undertakes emergencies, on-demand repair, renovation, construction, and maintenance projects.
Project One is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected class status. All qualified individuals are encouraged to apply. If you need a reasonable accommodation with respect to Project One’s application or hiring process due to a disability, please contact the Human Resources department at [email protected].
What’s in it For You:
Project One will provide you with a company owned laptop that can be utilized remotely if needed
Market-leading benefits program including 401k and paid time off
Take charge of your career through growth opportunities and management positions
Be a part of a growing and thriving company with focused professionals
Summary
Providing executive administrative support to ensure efficient operation of the office. Supports the President and Senior Vice President through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.
Ability to effectively communicate via phone and email ensuring that all Executive Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.
Key Responsibilities & Accountabilities
Phone & Email
Answer and direct phone calls
Reply to email, telephone, or face to face enquiries
Provide information by answering questions and requests
Organize and schedule meetings and appointments
Produce and distribute correspondence emails, memos, letters, and forms
Write letters and emails on behalf of other office staff
Reporting
Assist in the preparation of regularly scheduled reports
Submit and reconcile expense reports
Scan and send mail and documents to appropriate team members
Take accurate minutes of meetings
Office
Develop and maintain a filing system
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Coordinate office procedures
Travel
Book travel arrangements as needed for executive team (Airfare, Lodging, Car Rental)
Book conference calls, rooms, rideshare, couriers, hotels etc. for executive team
General
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Handle sensitive information in a confidential manner
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Deliver mail or packages to post office, UPS, etc.
Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications
Education & Experience
2-3 years of clerical, secretarial, or office experience
Proficient computer skills, including Microsoft Office
Knowledge of office management systems and procedures
Strong verbal and written communication skill
Strong organizational and planning skills
Attention to detail and problem-solving skills
Excellent time management skills and ability to multi-task and prioritize work
Comfortable with routinely shifting demand
High school diploma or equivalent; college degree preferred
Basic Areas of Knowledge & Skills
Administrative Writing/Keyboarding
Microsoft Office
Professionalism
Problem Solving
Verbal and Written Communication
Office Administration Procedures
Attention to Detail and Accuracy
Multitask
Telephone and Email Aptitude
Teamwork
Discretion and Judgment
Job Type: Full Time, Non-exempt
Pay: $20.00 - $25.00 per hour (Est Annual Salary/$41,600.00 - $52,000.00)
Supplemental Pay Types: Performance Bonus
Benefits:
401(k)
401 (k) Matching
Paid Time Off
Work Setting: In Person
Travel: Occasional