This is an executive assistant role focused on supporting a private-sector, state government lobbyist (principal).
This will require in-person work for government meetings and work-related events as well as home-office/remote work.
Interested applicants should consider these key activities and requirements of the position.
Send an email with cover message and work experience included to be considered.
Proactively plan for various situations: This includes scheduling conflicts, project management, event planning, day-to-day operations management, and keeping the principal's best interests in mind with all tasks.
Build professional relationships with external colleagues the principal works with and all related administrative support personnel.
Actively manage email communications for the principal.
Set up meetings and proactively call and email administrative support personnel to organize meetings with various business and state government colleagues.
Perform several administrative tasks on a regular basis to support the business.
Facilitate executive-level operations: Book travel, prepare expense reports, and send communications for the principal as needed.
Complete in-depth research (often in areas that are new to you) to help the principal make decisions.
Personal assistance: Assist with and perform various personal administrative tasks to support the principal.
The ideal candidate is a proactive individual with:
- A flexible work schedule
- Excellent organizational skills
- Strong attention to detail
- Ability to communicate effectively in written and verbal communications
- Ability and desire to learn
- Resilience and perseverance to find solutions
- Empathy to understand the needs of others
- Ability to learn new technologies
- Advanced skills in key software including: Macintosh versions of Outlook, Word, Excel, PowerPoint. The position will also utilize services including OpenPhone, Apple iOS iMessage, Loom, PDF Expert, various AI tools, and other office-related software.