Project Coordinator

POSITION OVERVIEWThe Project Coordinator provides general administrative and project support to the Construction & Development Management Team. The initial responsibilities will focus on assisting the Construction team with various project-related tasks including project budgeting, scheduling, design, bidding, reporting, pay application review, invoicing, and accounts receivable.RESPONSIBILITIESRead the process of tracking and organizing project related information for the department's construction management projects. Act as point of contact and liaison with our internal transaction team, outside customers, vendors and general contractors. Coordinate the department's needs and meeting schedules with customers, vendors, and general contractors. Compose and prepare routine correspondence for the department. Walk construction sites and document progress. Organize and maintain the filing system, both hard and electronic files, and manage the transfer of files to property management, customers, and/or consultants. Oversee all internal fee invoicing and payments. Update and maintain various forms, (Owner agreements, job status report, RFP Forms, misc. construction documents.) Maintain building specific documentation (PM Agreements, Building Standards, COIs, etc.) Prepare and review of AIA contracts with all necessary attachments (drawings, insurance, work letter, etc.) Ensure that all construction policies and procedures are followed for the various owners and/or landlords. Sort, distribute and follow up with project mail and e-mail; prepare outgoing packages, mail, and courier to meet daily deadlines. Update and enter vendor contact information. Prepare, bill, and maintain construction management fees as well as project ‘close-out packages’. Coordinate special projects to improve the teams’ processes. Build lasting relationships with owners, design teams, subcontractors, and Stream team by acting with the highest level of integrity. Network with owners, architects, engineers, and other business prospects in the community, and assist in business development to secure new work.