OverviewKimley-Horn, a company that has been voted as one of FORTUNE’s “Best Companies to Work For” has an exciting opportunity for an experienced administrative professional who wants more than your typical admin position. We are seeking a proactive, detail-oriented professional with a client service focus to support an office of engineers, project managers, and other business teams in Phoenix, AZ.Office hours are Monday – Thursday 7:30 am – 5:30 pm and Friday 7:30 am - 11:30 am.Responsibilities
This is a front facing position where you will greet and assist clients, guests, all mail/supply delivery personnel, vendors, etc.
Effectively support and partner with all levels of staff in our growing office.
Mail distribution; USPS/UPS/FedEx distribution, STG (outgoing and incoming)
Keep office and kitchen stocked for employees by tracking inventory and ordering office/kitchen supplies as needed.
Maintenance/upkeep of production and supply rooms which includes a variety of printers.
Coordinate breakfast/lunch/snacks which includes ordering or shopping for food items, meals, ensuring dietary restrictions are considered, as well as, set up and clean up.
Organizing special events for groups.
Filing and archiving.
Fleet Management: check and update mileage for fleet vehicles, manage vehicle reservations, etc.
Support building facilities management
Assembling project documents and books.
Assist with expense reports and make or edit travel arrangements (flights/hotels) for Senior Leaders.
Coordination with other Kimley-Horn offices within the Region.
Open to differing tasks and responsibilities as they arise that will support the office and grow your career.
Qualifications
High School Diploma or equivalent
3+ years in a corporate/professional environment in an Administrative role
Outstanding organizational and communication skills
Strong writing, editing, typing, and prooing skills
Able to manage and balance multiple tasks and priorities
Proficiency with MS Office including Microsoft Word, Excel, PowerPoint and Outlook
Must be able to lift and move up to 50 lbs.
Valid Drivers License and reliable transportation
Why Kimley-Horn?At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/15305/front-desk-administrator/job?mode=apply&apply=yes&iniframe=1&hashed=-1834442239)Share on social mediaApplications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesPosted Date 7 hours ago (10/21/2024 3:46 PM)ID 2024-15305Education High School Diploma/GEDDiscipline/Focus Admin Support Production