Hey there!
We’re BoxRight, a growing start-up in the moving industry, and we’re looking for a rockstar Office Manager / Office Administrator to help keep the engine running smoothly behind the scenes. This role is perfect for someone who’s organized, proactive, not afraid to wear a few hats, and comfortable working in a scrappy start-up environment where no two days are exactly the same.
Here’s what you’ll be doing:
Redfin Recon: Every morning, you’ll run a daily report from Redfin of all the homes that went “pending” the day before. You’ll clean up that list and pass it along to the sales team so they can work their magic.
Answering Phones: You'll be the friendly voice of BoxRight – answering calls from customers, vendors, and folks looking to work with us.
Scheduling & Job Coordination: You'll work with our team leads to build and manage the daily job schedule. That means making sure we have the right number of crew members assigned to each move, tracking any changes, and making sure no jobs fall through the cracks.
Day Labor Onboarding: Make sure all our crew members (day laborers) have submitted valid IDs and SSNs. Get them set up in the payroll system so they’re good to go.
Paying the Crew: At the end of each job (or weekly), you’ll be in charge of getting paychecks or Zelle payments out to our day labor teams. Accuracy and timeliness matter here.
Sales & Marketing Support: Help the sales and marketing teams with whatever they need – this might include preparing materials, tracking leads, or doing some basic follow-up.
Bookkeeping: Keep our QuickBooks file up to date with income, expenses, receipts, and job records. Experience here is a huge plus.
General Office Support: You’ll help manage supplies, schedule team meetings, maintain some basic HR records, and keep us all organized.
Other Duties as Needed: This is a start-up. You might be helping with social media one day and ordering uniforms the next. Flexibility is key!
You’d be a great fit if:
You’re tech-savvy and know your way around Google Sheets, QuickBooks, and can pick up new software quickly.
You have great communication skills – on the phone and in writing.
You’re insanely organized and don’t mind checking in with people to keep things moving.
You can juggle schedules and people without breaking a sweat.
You can handle confidential employee info with discretion.
You don’t need someone to tell you what to do every minute – you take initiative and get things done.
Bonus points if:
You’ve worked at a start-up before.
You’ve used Redfin, QuickBooks, or a CRM.
You’re bilingual (Spanish is a plus for communicating with some of our crew).
You’ve got basic payroll, HR, or dispatching experience.
Location: Central Phoenix, Must Work from Office, No Remote Work
Hours: Full-time or part-time with consistent availability (Mon–Fri).
Pay: $75K to $110K