Full Charge Bookkeeper - Fractional - Job Summary:
The person we are looking for will have strong accounting skills in the functions of A/R, A/P, cash flow projection, sales taxes, office administration and expense management. And let’s not forget the most important skill, payroll and HR administration (let’s face it, we all want to get paid). Ideally you should have a BA, BS or Associates Accounting degree, AIPB certification combined with 3-5 years minimum experience in full charge bookkeeping. Allegra works in a collaborative team environment with open communication so you should expect to interact with entire team (but don’t worry we’re fun).
While we are a boutique agency with only 15 people, our books have some special nuances. We are not your run of the mill company, and as such we need someone sharp to maintain some complicated accounts. But don’t worry, you won’t be in this alone, because we’ve got Dave. Who’s Dave you ask? He is the smartest CPA we know and his office helps us out when we get over our head.
What you need to know
Expertise as a full charge bookkeeper, including AP, AR, monthly reporting, reconciliations and journal entries.
Familiarity with processing payroll
Experience in filing sales tax in multiple jurisdictions.
General computer skills, technical aptitude and very strong knowledge of QuickBooks Online, Excel, Word, and
Outlook. Training will be provided for the internal software.
Experience with electronic banking and remote deposits, ACH, etc…
Good understanding of accounts such as fixed assets and depreciation. Ability to preparing trial balance, analyze the
trial balance and makes any necessary adjusting journal entries to correct discrepancies.
Basic benefits administration. For example, supporting benefits enrollment and configuring payroll withholding.
What skills you need
Digital aptitude
Organizational and planning skills
Attention to detail and accuracy
Analytical skills – interpreting reports – problem identification and solving
Identify and diagnose accounting problems, opportunities for expense reduction and other instances of process
improvement. Will maintain work/invoice flow and verify accuracy of documentation
Excellent mathematical skills and software skills to write queries, maintain records on spreadsheets and calculate
historical trends.
Highly developed verbal and written communication skills
Ability to make microwave popcorn a plus.
What you’ll be doing:
Filing and preparing accurate payroll bi-monthly. (This will make you the most popular person on our team).
Handle billing communication with customer accounts and collect funds if needed
Maintain accurate balance accounts, calculate sales tax, verify invoices, post and deposit all funds and prepare
journal entries.
Pay bills weekly and manage cash flow
Prepare monthly balance sheet and income statement as well as other internal monthly reports.
Reconcile bank account and credit card statements monthly
Journal entries for accounts such as fixed assets and depreciation.
Job costing accuracy - assuring expenditures are in accordance with code balances for item acquisition
Meet regularly to inform the principals and assist in all areas of operation as requested by management.
Work with the company CPA firm to reconcile monthly and/or quarterly financial statements and as a resource for
questions that may arise.
Administer employee benefits/human resources using Zenefits.
File monthly sales tax reports
Working Conditions/Hours:
We are a team and as such we want to connect with you. This means we want to see you in the office. However, we are flexible. We can likely work within your schedule and some offsite work is possible. This position will require between 15-20 hours per week after onboarding is completed.
About
We built our company for people who want to be part of a community rather than part of a business. We are a community of craftsmen and creatives. A community of professionals and ambassadors. But more importantly, we are a community of Moms and Dads, Sisters and Brothers. We are a community of photographers and derby girls, basketball coaches and foodies. We know that what makes Pixa special is not what we do, but rather who we are.
We believe that what makes our company great is our team and that’s why we put our PEOPLE FIRST. We are hardwired for connection and curiosity. We know that everyone comes to the table with a different view of the world, and we think diverse perspectives make us better. We think it should be self-evident that we respect one another. And most importantly, we think life should be fun. We know they call it work for a reason, but we believe we are more effective when we let loose sometimes.
Compensation:
Depending on Experience