Job description
Hawkeye Landscaping, Inc specializes in custom residential landscaping installation.
This family-owned business serves the Maricopa County area and has been creating quality custom landscape designs since 1992.
ADMINISTRATIVE ASSISTANT MANAGER JOB DESCRIPTION:
Hawkeye Landscaping, Inc is seeking an Administrative Assistant. The ideal candidate will excel at organizing and coordinating office administration and procedures. The Administrative Assistant will perform a variety of support functions that ensures efficient day-to-day operations in the office.
Responsible for maintaining and developing the efficiency of the staff and company. Adjusting communication protocols, streamlining administrative procedures, rental management, inventory control to increase and maintain the seamless and profitable flow of projects.
Energetic professional who doesn't mind wearing multiple hats and not afraid of working. Experienced in handling a wide range of administrative support related tasks and able to work independently. Well organized, flexible and enjoys the administrative challenges of supporting an office of other hard working people.
Hours are Monday-Friday, 8am-5pm.
RESPONSIBILITIES:
Answering phone calls and calling customers and vendors to follow-up on appointments and questions
o AP/AR/Payroll/providing PO’s
Organize, confirm and schedule appointments
Provides information and addressing customer project service issues
Maintains professional communication via phone, text, email, and mail
Proficiency in MS Office, Excel and QuickBooks programs
Manages and utilizes filing systems both physical and electronic
Compiling & records of office business transactions
Mail pick-up and distribution
Prepare communications such as memos, texts, emails, invoices, reports and other correspondence
Assist in the preparation of regularly scheduled reports and education material
Update and maintain office policies and procedures
Act as the point of contact for internal and external clients
Knowledge of office management systems and procedures
Assist with rental management for homes, boat and RV storage
Inventory control
Excellent time management skills and the ability to prioritize work
Attention to detail with critical thinking and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Contributes to team effort by accomplishing related results as needed and indicated for all areas of projects, accounting, and rentals
o Job costing/education/ordering material/bookkeeping
Ensures security, integrity and confidentiality
REQUIREMENTS:
Proven administrative or assistant experience
Knowledge of office responsibilities, systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office, Excel and QuickBooks
Knowledge of accounting, data and administrative management practices and procedures
Computer skills and knowledge of office software packages
KEY SKILLS & PROFICIENCIES:
Communication
Problem-Solving with Critical Thinking
Decision-Making
Planning and Organization
Time Management
Attention to Detail
Initiative
Adaptability
Teamwork
Developing Standards
Process Improvement
Inventory Control
Overview of daily activities includes but not limited to email, contact form, scheduling, ordering or finding material, typing estimates to verify input, filing, AP/AR/Payroll/Timesheets, job costing, tool tracking, follow up calls to pre/post customers, assisting field employees to help their efficiency, show RV/boat spaces, draft leases, call delinquencies, process payments, check mail, follow up and find information for customers throughout the day.
Job Type: Full-time M-F 8-5
Pay: $22 - $29.00 per hour DOE / work performance/efficiency