Maintenance Administrator

Procurement Management:Place orders efficiently using IProcurement and XMR (Oracle) systems.Handle capital order requisitions with precision and attention to detail.Workflow Coordination:Send out workflow emails within the plant to ensure smooth operations.Material Management:Coordinate pickup of materials as necessary.Eventually tag inventory items and organize them in designated locations.Manage future inventory by making items inventory-ready and issuing oils/parts as required.Issue fuel/oil from PM services.Administrative Tasks:Open monthly purchase orders (POs) accurately and in a timely manner.Organize and file printer forms separately for various departments.Create and manage work orders, ensuring completion upon job fulfillment.Make necessary adjustments to purchase orders as per requirements.Reporting and Analysis:Generate and review Open PO reports twice a week to monitor order status.Record daily fuel sheet dips and water usage, reporting to relevant authorities.Perform fuel and oil balance reconciliation and submit necessary forms by month-end.Cost Management:Verify packing slip costs against MSR costs and adjust when necessary.Time and Resource Management:Manage mechanic time entries accurately.Update hour meters regularly to ensure accurate equipment data.Run Fuel Master operations efficiently.Close work orders promptly upon completion.Compliance and Quality Assurance:Handle submission of SOS samples.Enter downtime data for equipment maintenance.Predictive maintenance (PM) planning for month.Meeting Participation:Attend planning meetings to contribute insights and updates.Regulatory Compliance:Manage HWA “RoadMap” items.3rd Party vendor/liaisonRegular contact with our 3rd Party vendors to ensure satisfactory performance on a day-to-day basis.Routine follow-up to be sure that timely turnaround of parts is in-line with the needs of the business.Develop KPI’s to evaluate our 3rd Party vendors.Quarterly meetings to discuss their performance against the KPI’s.Assign corrective actions to correct deficiencies.Work with procurement on new vendor set-ups with the objective of successful “onboarding” of any new support.Ensure safety and administrative compliance of vendors who are on-site working.