Join the Spruce Tree Montessori team! We're looking for a creative and kind professional to support our front office. We have an immediate opening.
Position Summary:
The School Secretary plays a vital role in ensuring the smooth operation of the school office. This position provides administrative support to the Head of School, teachers and staff, while serving as the first point of contact for students, parents, and visitors. This role is essential in supporting the school's daily functions and fostering a welcoming environment for the school community.
Key Responsibilities:
Manage front office operations, including answering phones, greeting visitors, and responding to inquiries.
Maintain student records and monitor attendance.
Assist with scheduling meetings and planning school events.
Manage school supply inventory, purchases, and organization of all school materials.
Handle incoming and outgoing mail/email, shipments, and deliveries.
Support administrative tasks such as data entry, filing, and light bookkeeping.
Coordinate communication between staff, parents, and the community using online platforms (training provided).
Qualifications:
High school diploma or equivalent; additional administrative training preferred and/or progress toward a post-secondary degree.
Strong organizational and multitasking skills.
Proficient in Microsoft Office and basic office equipment (copiers/printers, iPads, laptops).
Excellent written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive information.
Friendly and professional demeanor with strong interpersonal skills.
Working Conditions:
Full-time position, typically during regular school hours, for events, and according to the administrative calendar.
Office environment with frequent interaction with students, staff, and parents.