SUMMARY: This position is responsible for overseeing all aspects of the bookkeeping for the company and subsidiaries. It includes cash management, production of periodic financial reports, and maintaining accounting systems and records by following a set of controls designed to mitigate risk, provide accuracy of the reported financial results and ensure that the reported results comply with generally accepted accounting principles.
This position also assists with payroll and other general functions requiring direct contact with Third Party Administrators and communication with management and co-workers. The position may also manage or assist with Driver Qualification Files to ensure the Company and each employee meet State and Federal criteria. Position may also include the administration of Company Drug & Alcohol Free Workplace Policy.
DUTIES AND RESPONSIBILITIES:
Bookkeeping Management
Oversee the operations of the accounting department
Verify accuracy of individual transactions as they relate to company financial data as a whole
Maintain accurate records of all financial related transactions
Ensure that all accounting functions are performed in a timely manner and in a fashion that upholds the integrity and
best interest of the company
Work with outside parties to ensure that company is maintaining programs that adequately fulfill customer, vendor,
employee and regulatory authority requirements
Facilitate financial audits by outside parties
Track and provide periodic compliance data as prescribed by specific debt covenants
Reporting
Produce timely and accurate financial statements
Produce and maintain all records necessary to coordinate annual corporate returns
Produce financial metrics to be used by management in corporate decision making
Calculate and monitor financial variances and report significant issues to management
Compliance
Perform periodic compliance testing to ensure conformity to all applicable regulations regarding employee benefit
plans
Maintain accurate and up-to-date materials relating to company and employee benefit plans
Ensure that required notices are provided to the appropriate parties within the specified timeframe
Review and confirm all Fiduciary responsibilities are being met and make policy changes when needed to maintain
compliance
Payroll and Human Resources
New-Hire processing
Setup newly hired employees in all applicable software.
Maintain and update employee timecards on a daily basis
Maintain employment and benefit files
Provide benefit plan enrollment information to newly eligible employees
Process biweekly payroll
DER for Company Drug & Alcohol Free Workplace Policy
Work with third party to administer and maintain drug testing files
Maintain Driver Qualification Files by updating third party electronic DQF files, acquiring and reviewing annual
DVR, verifying and updating medical cards, scheduling DOT physicals
General
Accurately document hours worked using the time clock.
Conduct yourself in a manner appropriate for the workplace.
Follow established policies and procedures whether written or verbal. An Employee handbook will be provided.
QUALIFICATIONS AND SKILL REQUIREMENTS
Bachelor’s degree in accounting, finance, business administration with an emphasis in Accounting, or a related field
preferred
Ideal candidate has 2 to 5 years of experience
Intrinsically motivated
Detail oriented with excellent organization and time management skills.
Strong problem solving skills, accounting principles knowledge, documentation skills, research and resolution
skills, data analysis and multi-tasking skills.
Knowledge of applicable accounts receivable, accounts payable, payroll and general ledger systems and procedures
and financial chart of accounts.
Excellent written and verbal communication skills
Analytical ability to develop and implement improvements or recommendations
Able to work well with the President, management, and entire team as well as mentor/lead other team members