Management and Program Analyst

Summary This position serves as a Management and Program Analyst for the Office of Airports (ARP), in an Airports District Office/Region. Responsibilities Performs a combination of routine and multiple and varying assignments under the general direction of a manager, project/program manager, team leader, or more experienced professional. Applies experience and detailed knowledge of procedures and techniques involved in carrying out the work of the organization; and applies these procedures and practices within the framework of established guidelines to accomplish assignments. Typical assignments include using a variety of tools to gather and extract data/information from multiple sources, conducting comprehensive research, analyzing results, identifying problems, applying agency/federal government wide policies and procedures and working with higher level and lower-level professionals to perform day-to-day operations. Utilizes intermediate knowledge of automated program analysis systems, tools and software programs to plan, control and analyze assigned projects and programs. Under the general direction of a manager, provides program support to the Airport Improvement Program (AIP). Typical duties may include but are not limited to the following: Initiates Airport Improvement Program (AIP) programming actions and reservation of funds in SOAR in accordance with business rules. Ensures programming actions comply with established deadlines. Reviews, validates and tracks distribution of grant documentation and ensures grant files are maintained in accordance with policy and procedures in support of an annual clean audit. Identifies issues, makes recommendations and takes corrective action as identified by internal/external audits. Tracks, monitors and reports expenditure rates and expiring or excess AIP grant funds to the management team. Prepares, processes and tracks grant closeout packages. Validates funding amounts, projects amounts, and fund types are properly adjusted and are in accordance with policy and procedures. Reports discrepancies to a manager or higher-level employee. Initiates and completes grant close-out actions In SOAR and provides closeout documentation to Accounting (AFN/AMK) to ensure grants are closed in SOAR and Delphi. Provides AIP funding information on airport projects related to PFC application to program managers. Reviews notices submitted to the FAA and/or tracks receipt and processing of FAA Form 501 O for updating the FAA's National Flight Data Center (NFDC) systems. Under general direction of a manager, coordinates the administrative functions of the office. Typical duties may include but are not limited to the following: Serves as the Property Delegate responsible for maintaining accountable property records in property management system. Performs annual inventory and processes actions for approval by the Property Custodian. Prepares, edits and tracks controlled correspondence, including briefing papers, Congressional inquiries, and Freedom of Information Act requests. Ensures packages are complete, accurate and include appropriate documentation. Establishes and implements organizational controls, monitors deadlines and independently follows-up with staff to ensure timelines are met. Provides related reports of pending actions to a manager or more senior employee on a reoccurring basis. Prepares, tracks and monitors appropriate documentation in support of procurement requests for office supplies, materials, services and government leased vehicles, as requested. Coordinates equipment and contractual services procurements. Monitors requests for supplies, services and procurements from initiation to completion. Assists management or independently distributes calls for training. Enrolls employees in training courses. Tracks staff completion of mandatory training and ensures employees meet annual training requirements. Reports delinquencies to a manager or higher-level employee. Tracks and provides updates to the management team on travel estimates/expenditures for budgetary purposes. Other duties as assigned Requirements Conditions of Employment We are not accepting applications from noncitizens. Qualifications Basic Requirements: To qualify at the FV-G pay band level, applicants must have one year (52 weeks) of specialized experience at a level of difficulty and responsibility equivalent to at least the next lower pay band or grades (FV-F or GS-FG-5-9). Specialized experience must be at a level of difficulty and responsibility equivalent to the next lower level. Experience must be directly related to the position to be filled which has equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties. FV-G Specialized experience includes Experience utilizing various automated databases, software programs and tools (i.e. Microsoft Word, Excel, PowerPoint, etc.) to gather and extract data from multiple sources and/or provide administrative and program support to an organization of professional/ technical staff. Experience performing administrative functions, such as procurement of supplies/services, time and attendance, budget, and travel. Experience with project and/or grant management Qualification requirements must be met by the closing date of this announcement. Education Additional Information We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family. As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate. Applicants who meet the minimum qualification requirements may be further evaluated on the Knowledge, Skills and Abilities (KSA); listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration. Appointment type: Permanent Full-time Security: POS Sen 5 (Mod Risk). Substance Testing: Not Required. Financial Disclosure: Yes Interviews: All or none may be interviewed Links to Important Information: Locality Pay, COLA