BUYER (Administrative Officer) - Range AME / 14 Print (https://www.governmentjobs.com/careers/moa/jobs/newprint/4382929) Apply BUYER (Administrative Officer) - Range AME / 14 Salary $62,628.80 - $80,080.00 AnnuallyLocation Anchorage, AKJob TypeRegular / Full TimeJob Number2024-00032DepartmentPurchasingDivisionPurchasingOpening Date02/08/2024
Description
Benefits
Questions
Job InformationOpen to the general public and any current Municipal employee.This position is represented by the Anchorage Municipal Employee Association (AMEA) and is subject to the provisions of the current agreement between the Municipality of Anchorage and the AMEA.DEPARTMENT: PurchasingHOURS OF WORK: Monday through Friday; 8:00 a.m. to 5:00 p.m.LOCATION: City Hall 632 W. 6th Ave.Anchorage, AK 9950Example of DutiesUnder general supervision, responsible for performing formal and informal purchases to include administrative processes required in initiating, reviewing, soliciting, evaluating, and selecting vendors through a formal Invitation to Bid (ITB) award and informal buying processes through the Request for Quote (RFQ) function of the procurement cycle. Assist Department/ Agency employees in the creation of Shopping Carts (requisitions) to include training and help on how to create changes to Purchase Orders (Contract Administration functions). Process assigned shopping carts to obtain goods, supplies and non-professional services for the Municipality of Anchorage by creating new purchase orders (PO's) and Contracts for Sole Source and Cooperative purchases.Process assigned shopping carts in SAP to create purchase orders (PO’s) and Contracts for goods and services as either Sole Source and Cooperative purchases or to create new Request for Quotes (RFQ’s) or Invitation to Bid (ITB). Review of documents provided to determine the best procurement type. Prepare the new RFQ and ITB folder by attaching all documentation. Request to Bid Coordinator to prepare solicitation. Review draft solicitations for accuracy and correct documentation. Suggest any edits needed. Request review of prepared solicitation to the requesting department for review and approval, then send to Supervisor for review and approval. Ensure solicitation is posted by Bid Coordinator and all calendar events have been. created and necessary people are invited to pre-bid conferences and bid openings. Attend any pre-bid and openings to lead meeting and documents questions and bids. Send bid tabulations and recommendation of award (ROA) to requesting department. Review received ROA for accuracy. Ensure any award documents are created and fully executed then process the shopping cart into a PO or Contract in accordance with the solicitation and ROA. Serve as Contract Administrator for some Level II contracts. Under supervisory guidance, perform contract management functions including assessing an agency's request for contract termination, coordinating with MOA Legal as necessary to mitigate the risk of liability from such termination, draft and finalize letter of termination where circumstances dictate it is in the best interest of the municipality to do so. Contract Management duties may include, but are not limited to, negotiation of contract renewal, associated contract changes, issuance of contract, monitoring Annual Supply Contracts (ASC) to ensure contract compliance and updating Level II memos. Process Amendments for assigned Annual Services Contracts (ASC). Obtain Vendor and MOA signatures on ASC's. Obtain MOA signature on contract amendments prepared by the using agency. Make recommendations to management for contract termination (default, cause, convenience), prepare cure notices and contract termination memos for management approval. Lead Trainer for Shopping Cart Training for new Shopping Cart processors. Create training dates and invites, create, edit, and provide necessary training documents, lead an in-person training course. Provide guidance and answers to attendees and provide follow-up training and answers.Other duties as assigned include answering telephones, greeting visitors, answering basic questions regarding procurement procedures, attending, and taking notes at department meetings.Minimum Qualifications / Substitutions / PreferencesBachelor's degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and two (2) years of experience in procurement, finance, administrative support or similar administrative responsibilities.ORAssociate's degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and four (4) year of experience in procurement, finance, administrative support or similar administrative responsibilities.ORHigh school diploma, GED, or equivalent and six (6) years of experience in procurement, finance, administrative support or similar responsibilities of similar administrative responsibilities. Must Possess a Valid State of Alaska Driver’s License with satisfactory driving record at time of hire. Preference will be given to employees with the follow:
NAPM or NIGP certification
Experience in formal government purchasing activities.
Knowledgeable using MS Office products. Preferred SAP software experience. Municipal Directives, Municipality of Anchorage (MOA) Policy and Procedures, Department Operational Procedures, Contract Law, Anchorage Municipal Code Title 7, Federal Acquisition Regulations as applicable. Alaska Driver's License is preferred
Additional Important InformationPreference will be given to Anchorage Municipal Employees Association (AMEA) employees. AMEA employees who are successful in the screening process will be forwarded to the department for consideration prior to any non-AMEA applicants.The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify. E-Verify® is a registered trademark of the U.S. Department of Homeland Security.If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.If selected for hire, appointment in this position will be conditional based upon the submission of a current copy of the applicants Alaska driver's license and a current (dated within 30 days from date requested) copy of his/her Department of Motor Vehicle driving record, including a driving record from previous states if the Alaska driver's license was first issued within one year prior to application, documenting an acceptable driving history. The processing fee(s) are the responsibility of the selected applicant.For information on acceptable driving history, please refer to the MOA Driving Conviction Guidelines. (http://www.muni.org/Departments/employeerelations/Documents/DrivingConvictionsGuidelines.pdf) Military Service Interview Preference:Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.Application Process:Once applicants click the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the www.GovernmentJobs.com website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. NOTE: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4442 during regular business hours of Monday – Friday 8:00am-5:00pm, Alaska Time.The MOA is an EO and AA employer and complies with Title I of the ADA. For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:Health / Medical Benefits:
Medical/Dental/Vision/Audio
Life Insurance
Dependent Life Insurance
Short Term Disability
Long Term Disability
Flexible Spending Accounts – Health and Dependent Care
Health Savings Accounts
Retirement:
State of Alaska Public Employee Retirement System (PERS) Program
401(k) and 457 Savings Plans
Employer Paid Benefits:
Employee Assistance Program
Paid Leave Plan
11 Paid Holidays
For an overview of our medical benefit package go to http://www.muni.org/Departments/employeerelations/Pages/BenefitsSummaries (http://www.muni.org/Departments/employeerelations/Pages/BenefitsSummaries.aspx) .01 In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application). Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position. If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?
Yes
No
02
Are you a current Municipality of Anchorage employee and member of the Anchorage Municipal Employees Association (AMEA)?
Yes
No
03
Which of the following best describes your level of education as it relates to this position?
None - Less than High School
High School Diploma / GED / Equivalent
Associate's Degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline
Associate's Degree in a different field
Bachelor's Degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline
Bachelor's Degree in a different field
Master's Degree or higher in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline
Master's Degree or higher in a different field
04
How many years of experience do you have in procurement, finance, administrative support or similar administrative responsibilities.
None
Less than 2 years
2 years but less than 4 years
4 years but less than 6 years
6 years or more
05
How would you rate yourself on the following scale using Microsoft products?
Highly computer literate (Use all Microsoft products on a weekly basis with proficiency)
Strong computer user (Use all Microsoft products occasionally with proficiency)
Average computer user (Use some Microsoft products occasionally)
User with limited experience (Have used some Microsoft products but not for several years)
06
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position. 07 How many years of experience do you have as a contract administrator?
None
Less than 1 year
1 year but less than 3 years
3 years to less than 5 years
More than 5 years
08
Describe the experience you have managing many job tasks simultaneously and your ability to multi-task.
09
What interests you in this position?
10
How many years of experience do you have in government purchasing or contracting?
None
Less than 1 year
1 year to less than 3 years
3 years to less than 5 years
5 years or more
11
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position. 12 How many years of experience do you have in private sector purchasing and contracting?
None
Less than 1 year
1 year to less than 3 years
3 years to less than 5 years
5 years or more
13
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position. Required Question AgencyMunicipality of AnchorageAddress632 W 6th Avenue, Suite 605 Anchorage, Alaska, 99501 Phone(907) 343-4442 Websitehttp://www.muni.org/jol Apply Please verify your email address Verify Email