JOB SUMMARY: Working as part of a small but fast-paced team, the Finance Director is the key
resource for financial and managerial accounting expertise, including bookkeeping, payroll, accounts payable and receivable, cash management, fiscal compliance and financial reporting. The Finance Director must be able to evaluate financial implications and communicate findings to the Executive Director and the Board in a clear and transparent manner. This position reports directly to the Executive Director.
Employment Status: 40 hours per week. Corporate office hours are 8am - 4pm, Monday through Friday. Requests for flexible hours considered.
APPLICATION PROCESS: Interested applicants should write an application, comprising:
● A cover letter (outlining your suitability for this position and responding to the responsibilities and qualifications
listed above)
● Resume
● Contact details for min. two references
QUALIFICATIONS:
Required:
● College level degree with a concentration in accounting, finance or business administration or a directly related field,
or the education and work experience equivalent
● Minimum of 3 years of full-cycle accounting experience, which includes reconciliations, general ledger maintenance,
accounts payable and receivable
● Strong organizational, analytical and detail skills, with attention to accuracy and deadlines
● Outstanding written and verbal communication skills, especially the ability to explain complex information clearly
and simply
● Ability to work in an open and collaborative work environment
● Persistent follow through and resolution of problems
● Adaptable and composed when faced with changing needs and priorities
● Supervisory experience
Preferred:
● Experience processing payroll
● Experience with QuickBooks
● Experience and basic knowledge of GAAP; nonprofit accounting experience
● Experience in nonprofits or small businesses
● Grant Management experience
● Strong proficiency with technology, including Microsoft 365 platform and financial management software.
RESPONSIBILITIES:
Develop and maintain knowledge about programs and services provided by Valley Charities. The major areas of responsibility are GL Management & Accounting, Accounts Receivable, Accounts Payable, Cash Management, Financial Reporting, Grant Management and Payroll.
GL Management & Accounting:
● Manage Chart of Accounts
● Use Fund Accounting to manage multiple and diverse fund centers for grant groups.
● Maintain grants schedule for tracking restricted and unrestricted funds by period
● Perform month-end, quarter-end, and year-end closing entries, reconciliation of balance sheet
accounts, and reconciliations of grants.
Accounts Receivable:
● Create monthly invoices
● Track Cash Conversion cycle
● Monitor A/R Aging
Accounts Payable:
● Maintain Master Vendor List to support preparation of Form 1099 reporting
● Record and reconcile weekly Accounts Payable
● Verify all expenditures are supported by adequate documentation and approvals
● Record monthly payroll and payroll tax entries; credit card transactions
Cash Management:
● Receipt checks, grants and other awards
● Perform monthly bank reconciliations
● Making and recording bank deposits
● Monitor and manage credit card balance and make monthly payments
Financial Reporting:
● Facilitate annual audit: respond to requests for information, generate schedules, answer questions
● Take primary responsibility for financial systems to ensure data is managed effectively and within appropriate
controls and regulations
● Prepare, analyze and generate accurate and timely reports on financial status, including financial statements for
month-end, quarter-end and year-end with notes (Statement of Financial Position; Statement of Activities;
Statement of Cash Flows; Schedule of Functional Expenses; Schedule of Program Revenues and Operating
Expenses; Grants), and other reports requested by the Board and/or Finance Committee
● Monitor due dates for state, local, and Federal tax filings
Payroll:
● Maintain payroll files to support monthly payroll calculations
● Process payroll for 30+ employees biweekly, verifying withholdings, benefits, and ensuring all
pertinent elements are updated and accurate
● Ensure quarterly tax filings are completed by payroll processor; maintain tax filing records; respond to any
letters or notices by taxing authorities
QUALITIES: Valley Charities Inc is a small, locally grown non-profit organization. Our Corporate offices are located in
the center of Wasilla and share the space with our main turn-A-leaf Thrift Store on Yenlo Street. The preferred
candidate will have the ability to work collaboratively as part of a small team, while also being able to manage their
work independently. Valley Charities Inc places high value on the following qualities:
● Being a good listener and communicator
● Having a sense of humor
● Being adaptable, flexible and resilient in the face of change
● Being tenacious and persistent when faced with a challenge
● Dedicated to professionalism and high-quality service provision
● Compassion for those less fortunate or having a hard time
● Calm under pressure
● Friendly and patient (with colleagues and clients)
● Passionate about helping others, and their importance in our community
● Curious by nature
Please email your complete application to: [email protected]