Administrative Coordinator III

Requisition: 202400195SOccupational Category (Staff Positions Only): Technical/Para-ProfessionalHiring Salary: Monthly-StaffDepartment: Auxiliary ServicesGeneral Requirements: Bachelor’s degree in related field. Four years relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.Nature & Purpose of Position/Usual Duties: Performs advanced and complex administrative support duties for Auxiliary Services.Primary Responsibilities (Staff Positions Only): Performs administrative support duties. Manages, directs, and implements operations of budget for department, college, or division. Oversees budget change request from Auxiliary Services and assists with annual budget processes to ensure compliance with university policy. Handles P-Card purchases and monitors expenses. Orders and maintains supply inventory. Monitors budgets, accounts, and expenditures. Prepares financial and statistical reports. Collects, reconciles, and maintains complex data. Plans and coordinates events. Develops, coordinates, and implements assigned projects including departmental processes for efficiency. Oversees website. Reviews, revises, and interprets policies and procedures. Attends meetings and takes notes. Prepares, reviews, revises and distributes documents and correspondence to campus community and/or third party vendors. Conducts research for preparation and dissemination of information. Coordinates, compiles, and evaluates data received from a variety of sources relating to the effectiveness of the assigned activity, program, or project. Coordinates and supervises program activities. Monitors project timelines and identifies issues. Serves as liaison and maintains contacts with other university departments, students, faculty, staff, alumni, government officials, distinguished guests, and third party vendors. Designs and prepares reports and publications for distribution within the department, college, or division. Recommends to the supervisor internal policies and procedures, clerical functions, and work-flow to ensure effective and efficient operation. Directs assignments of clerical staff and determines work priorities and evaluates progress and deadlines. Performs other related duties as assigned.