Project Assistant

Description Are you a highly organized detail oriented with strong multitasking skills and a knack for effective communication? Our client is seeking a Project Assistant to join their growing team. This is a fantastic opportunity to support project managers, coordinate vendor and contract processes, and contribute to the success of large-scale projects. Position Overview: The Project Coordinator will handle the administrative and organizational aspects of projects, ensuring they are aligned with company goals and client expectations. This role requires working collaboratively with various stakeholders, overseeing documentation, and coordinating vendor and contract processes to support efficient project execution. Primary Responsibilities: Project Administration: Function as a key communication point between project staff, external stakeholders, and management, facilitating clear, efficient communication. Support project managers with administrative tasks, including creating reports, preparing presentations, and maintaining project documentation. Organize and maintain records such as meeting notes, documents, and deliverables. Collaborate with the accounting team in areas like accounts payable and receivable, when necessary. Vendor Coordination: Source vendors and contractors for projects as needed. Oversee vendor approval processes and facilitate communication around documentation requirements. Ensure all necessary paperwork, such as Certificates of Insurance, vendor registration forms, and W9s, is collected and filed appropriately. Contract Oversight: Confirm the receipt of all necessary supporting documentation before processing project contracts. Requirements Requirements and Qualifications: Education: High school diploma required. Bachelor’s degree in business administration or related field preferred, OR equivalent work experience. Experience: 3–5 years in project coordination, administrative support, or similar roles. Experience in administrative roles within construction, engineering, or real estate development is preferred. Proficiency with project management tools and software. Strong communication skills (verbal and written), with the ability to effectively collaborate with diverse stakeholders. Excellent task scheduling and deadline management skills. Ability to proactively identify and resolve project challenges. Organized, detail-oriented, and skilled at multitasking in a dynamic environment. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .