Description A company in the Birmingham area is looking to add an Executive Assistant to their team. The Executive Assistant will serve as the right hand to the Partner, providing high-level administrative support, managing complex schedules, and ensuring seamless day-to-day operations. The ideal candidate is polished, highly organized, and thrives in an entrepreneurial, high-pressure setting. Prior executive assistant experience in finance, private equity, investment banking, or a similar fast-paced environment is required.Responsibilities:
Provide comprehensive executive support, including managing calendars, scheduling meetings, and handling travel arrangements (domestic and international).
Act as a gatekeeper, prioritizing and managing emails, calls, and requests.
Coordinate and prepare materials for meetings, including briefing documents and follow-ups.
Oversee expense reporting, vendor coordination, and other administrative duties.
Liaise with internal teams, investors, and external stakeholders with professionalism and discretion.
Anticipate the Partner’s needs and proactively address potential issues.
Maintain confidentiality of sensitive information at all times.
Requirements
Minimum of 5+ years of experience as an Executive Assistant supporting senior executives, preferably in Private Equity, Investment Banking, or a similar financial services industry.
Proven ability to manage complex calendars, prioritize tasks, and work under pressure.
Strong written and verbal communication skills with excellent attention to detail.
Highly resourceful, proactive, and able to work independently.
Exceptional organizational skills and ability to multitask in a fast-paced environment.
High level of discretion and professionalism when dealing with confidential matters.
Tech-savvy with proficiency in Microsoft Office Suite, QuickBooks (Outlook, Excel, Word, PowerPoint) and other relevant business tools.
Bachelor's degree preferred.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .